Administrative Assistant (Administrative Support Iii)

Overview

A career with Johnson County Government is more than just a job, it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values, we provide excellent public service, seeking always to improve ourselves and our organization. We offer wonderful benefits, retirement plans, wellness incentives, a great organizational culture, and much more! If you're searching for something more than just a job, something akin to a calling, then consider the challenge and opportunity of being a member of Johnson County Government!

Johnson County's Department of Aging and Human Services is recruiting for a full-time Administrative Support III position which will provide support for several AHS programs. Services provided by AHS primarily target older adults, people with disabilities and low-income families. Following the successful completion of an introductory period, remote work may be available for two days per week. First review of applications will be March 29, 2024.

Job Description

Job duties includes:

• Helps process new hires and employee records; serves as department purchasing card coordinator; ensures that weekly reconciliations are completed; manages credit card applications and audits; supports department fleet operations; ensures maintenance and repair work is completed; monitors mileage and fleet usage.

• Uses spreadsheets or databases to organize information and produce standard reports; prepares a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval; compiles and maintains reports and financial statements; greets visitors, maintains and administers appropriate safety procedures in secured environments.

• Provides administrative support including mail processing; orders office supplies; maintains department policies, procedures and guidelines.

• Establishes, modifies, and maintains a system for tracking the progress of work that is the responsibility of senior management; trains and orients new employees; provides and explains relevant policies and procedures; composes routine correspondence on behalf of senior management.

• Schedules and cancels appointments; maintains calendars; schedules rooms for classes, meetings, and conferences; coordinates audio visual and training equipment; types complex documents of a technical nature; proofreads for spelling and grammar; uses multiple software applications to prepare information.

• Conducts tasks associated with payroll processing such as verifies timesheets, finds, researches, and provides resolution to payroll discrepancies; completes and verifies data entry; provides information and answers questions from staff regarding payroll issues; maintains attendance and leave tracking records; acts as department/agency/functional resource in data management systems, and provides training to new users; coordinates Family and Medical Leave according to policies, procedures, and guidelines.

Job Requirements

High school diploma or equivalent and two years of administrative support experience are required. May require KS/MO driver's license, depending on department or agency.

Associate's degree in Business Administration or related field is preferred.

Experience may be substituted for education. Education may be substituted for experience.

Johnson County Government requires reference/background screening for all positions. Specified criteria may vary by Department/Agency.

Physical, Environmental, and Special Working Conditions:All County employees may be called upon to assist other departments in a declared emergency situation.