Administrative Assistant

Description

AdaptHealth Opportunity - Apply Today!

At AdaptHealth we offer full-service home medical equipment products and services to empower patients to live their best lives - out of the hospital and in their homes. We are actively recruiting in your area. If you are passionate about making a profound impact on the quality of patients' lives, please click to apply, we would love to hear from you.

Administrative Assistant

Provides overall administrative support to the Corporate Compliance Department with a focus on the Credentialing team. Participates in the completion of special projects for department leadership maintaining various databases.

Job Duties:

• Provides administrative support to ensure efficient operation of the Corporate Compliance Credentialing team.

• Responsible for managing the Credentialing email inbox, including categorizing incoming communication, delegating, electronic filing, and creation of corresponding tickets in the FreshService ticketing system.

• Supports the daily maintenance of the FreshService ticketing system for the Credentialing team.

• Reviews, sorts, and distributes mail for the Corporate Compliance department, including electronic mail received through Medistream.

• Assists with adding users to access Medicaid portals for billing purposes.

• Carries out administrative duties such as scanning and filing documents within OneDrive, Asana, ALMS, copying, binding, etc.

• Maintains hard copy and electronic Corporate Compliance Regulatory Binders; prints and ships Corporate Compliance Regulatory Binders as requested by the Credentialing team.

• Maintains various databases and spreadsheets as requested; clinical license uploads to NSC, clinical random monthly verification, etc.

• Maintains certain functions of the clinical license process, check request process and bond request process.

• Assists with special projects to include but not limited to mailings, acquisition documentation, cover letters, etc.

• May act as an administrative liaison between Corporate Compliance and high-level staff such as senior vice presidents, presidents, CEOs, and chief executives. May require handling of confidential non-routine information.

• Works independently and in conjunction with the Credentialing team on special nonrecurring and ongoing projects.

• Coordinates special projects as requested.

• Assists with various license renewal and Medicare-related tasks as specified by the Compliance Licensing Manager.

• Maintains patient confidentiality and function within the guidelines of HIPAA.

• Completes assigned compliance training and other educational programs as required.

• Maintains compliance with AdaptHealth's Compliance Program.

• Performs other related duties as requested or assigned.

Competency, Skills and Abilities:

• Excellent customer service skills

• Ability to adapt and be flexible in a rapidly changing environment, be patient, accountable, proactive, take initiative and work effectively on a team

• Above average administrative skills

• Analytical and problem-solving skills with attention to detail.

• Decision Making

• Excellent ability to communicate both verbally and in writing

• Ability to prioritize and manage multiple tasks

• Proficient computer skills and knowledge of Microsoft Office

• Solid ability to learn new technologies and possess the technical aptitude required to understand flow of data through systems as well as system interaction

Requirements

Minimum Job Qualifications:

• High School Diploma or equivalency required, Associates degree with a concentration in business preferred.

• Two (2) years related experience is required and may be general clerical experience

• Exact experience considered is Administrative Assistant or Secretary.

AdaptHealth is an equal opportunity employer and does not unlawfully discriminate against employees or applicants for employment on the basis of an individual's race, color, religion, creed, sex, national origin, age, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination.