Administrative Assistant Academics

Unlock your full potential in the innovative and inclusive environment at Bryant & Stratton College. We are a career-focused, private, nonprofit college built differently to serve the needs of students, alumni, associates, employers, and the community. Founded in 1854, Bryant & Stratton College offers real-world education leading to bachelor's, associate's, and professional certificates after completion in the fields of healthcare, technology, legal, business, graphic design, and more. We offer a comprehensive benefits package that includes competitive salaries, medical/dental/vision insurance, generous paid time off, 401(k), and company-paid college tuition for associates and their families. Bryant & Stratton College is a Public Service Loan Forgiveness certified employer.

At Bryant and Stratton College, we believe that education is the cornerstone of innovation. Join us as an Administrative Assistant to the Dean of Instruction and Academics, where you will play a pivotal role in providing comprehensive administrative support to the Dean and ensuring the seamless operation of our academic environment. Be the first point of contact for students, staff, and external agencies, and contribute to the academic success and innovation of our community.

Why You'll Love Working With Us:

• Innovative Environment: Be part of a team that thrives on creativity and innovation, dedicated to academic excellence.

• Professional Growth: Gain valuable experience in higher education administration with abundant opportunities for professional development.

• Impactful Role: Make a tangible difference in the lives of students and contribute to their academic and personal success.

Working Hours: Monday through Thursday, 9:00 AM - 8:00 PM, with a one-hour unpaid lunch break. Occasional late evenings, Saturdays, and holidays may be required during peak enrollment periods or for additional campus coverage.

Key Responsibilities:

• Deliver Exceptional Customer Service:

• Act as the primary contact for students, staff, and external agencies regarding administrative and athletic matters.

• Provide exceptional service, addressing inquiries promptly and efficiently.

• Streamline Administrative Processes:

• Manage and distribute bus passes seamlessly.

• Execute essential office tasks, including scanning, faxing, and filing, with precision.

• Coordinate and Manage Testing:

• Master the use of ATI and College Source systems.

• Oversee the scheduling and coordination of tests, ensuring accurate record-keeping and availability of materials.

• Uphold testing policies and provide robust administrative support to the testing department.

• Empower the Dean of Instruction:

• Update and maintain the Faculty Credentialing Database meticulously.

• Scan and organize transcripts of new faculty candidates efficiently.

• Monitor and manage the Faculty Request email, addressing requests for substitutes, incomplete grades, grade changes, and general support.

• Verify faculty meeting attendance with attention to detail.

• Maintain an updated faculty listing spreadsheet with essential contact information, credentials, transcript status, and BSC faculty rank.

• Assist in building and updating the schedule in Banner, coordinating room assignments as needed.

• Distribute certificates upon completion of workshops for faculty onboarding and development.

• Reset faculty passwords in Banner promptly.

• Craft and send communications effectively.

• Contribute to Special Projects:

• Tackle additional tasks and special projects assigned by the Dean with enthusiasm and a can-do attitude.

• What We're Looking For:

• Strong Organizational Skills: Ability to multitask and prioritize in a fast-paced environment.

• Excellent Communication: Clear and professional communication skills, both written and verbal.

• Tech-Savvy: Comfortable using various software and systems, including Banner, ATI, and College Source.

• Team Player: Collaborative and supportive, ready to assist colleagues and contribute to a positive team dynamic.

• Attention to Detail: Meticulous in managing records and ensuring accuracy in all tasks.

Join Us:

If you are passionate about education and looking to make a meaningful impact, we encourage you to apply for this exciting opportunity. Become a vital part of our academic community at Bryant and Stratton College and help shape the future of our students.

How to Apply:

Submit your application, including a resume and cover letter, detailing your relevant experience and why you are the ideal candidate for this position.

We look forward to welcoming you to our innovative team at Bryant and Stratton College!

Please note that the compensation information is a good faith estimate of the base pay for this position. The selected candidate's actual base pay for this role will take into account a wide range of non-discriminatory factors including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. At Bryant & Stratton College, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. Information about the total compensation package for this position will be provided during the interview process.

NON-EXEMPT POSITION:

SALARY RANGE:

$37,000 - $40,000 ($18.02 - $19.23 per hour)

This position is eligible for overtime.

All qualified applicants will receive consideration for employment without regard to age, race, ethnicity, national origin, color, religion, disability, marital status, veteran status, sex/gender (including pregnancy or pregnancy related conditions), sexual orientation, gender identity (including transgender status) or any other legally protected characteristics ("protected characteristics").  Bryant & Stratton College is an Equal Opportunity Employer.