Administrative Assistant

Req Id: 31838

Job Title: Administrative Assistant

Job Description:

Join Purdue University Fort Wayne:

We are currently seeking a full-time, on-site, Administrative Assistant in our TRIO Upward Bound. This position provides clerical and organizational support for TRIO Upward programs. The pay for this position is $15.92.

Please include a cover letter and a resume for further consideration.

Primary Responsibilities:

• Provide administrative support to the department and be the first point of contact.

• Manage financial transaction related to federal grants and discretionary funds, as well as assist with constructing department budgets.

• Maintain both the participant files within the Upward Bound database and hard files.

• Assist with recruitment and selection of program participants, as well as preparing for events related such as orientation, special programming, and any other related event.

• Manage and coordinate all food components of programs, like workshops, special events/banquets, residential means, and the Summer Food Service Program.

• Prepare travel arrangements for staff and students such as travel requests, booking flights, reserving hotel accommodations, etc.

• Manage arrangements for meetings and accurately communicate program information and organized meetings.

• Effectively collaborate with Purdue Fort Wayne staff and faculty.

• Manage phone calls, email, scheduling meetings, and student programming.

• Other duties as assigned.

Required Qualifications:

• A High School diploma or GED.

• 2 years of related experience.

• Knowledge of maintaining informational database and complex records.

• Ability to comply with university, financial, and programmatic policies and procedures and to maintain accurate financial records, along with other confidential information and sensitive documents.

• Ability to work independently, display strong decision-making and organization skills, and to multi-task and prioritize when needed.

• Ability to manage and plan special events and activities, as well as work with a diverse group of people.

• Strong written and verbal communication skills.

• Proficiency with desktop computer applications and programs, such as Microsoft Office and Outlook.

• Must have a valid driver's license and remain in compliance with the Purdue University Motor Vehicle Records Check policy.

Preferred Qualifications:

• Familiar with student information systems.

Benefits:

• Free tuition through Purdue University Global.

• Fee remission for a traditional Purdue degree for yourself, your spouse, and your child(ren).

• Insurance starts on first day of employment.

• Generous Paid Time Off - additional PTO in December.

• Additional benefit information: https://www.purdue.edu/hr/benewell/

Additional Information:

• Resumes and cover letters that contain portraits or personal information will not be reviewed by the hiring committee.

• Purdue will not sponsor employment authorization for this position.

• A background, misconduct check, and Motor Vehicle Records Check will be required for employment in this position.

Additional Information

Administrative and Operational Support 2

Apply now

Posting Start Date: 5/22/24