Administrative Assistant - Academic Excellence, Transformational Education, And Transfer Programs

Req Id: 31821

Job Title: Administrative Assistant - Academic Excellence, Transformational Education, and Transfer Programs

Job Description:

Job Summary

The Administrative Assistant will support undergraduate Agriculture student events, programming, and communications. Through careful planning and attention to detail, you will prepare correspondence to students, staff and partners through various channels and provide support for various events and programs to serve the goals and initiatives of College of Agriculture students, staff, faculty, and the Office of Academic Programs as a whole.

What You'll Be Doing:

• Provide administrative and logistical support primarily related to College of Agriculture Transformational Experiences, Pathway to Purdue Agriculture program, and transfer student programs with the guidance and direction of Assistant Directors in the department

• Plan, coordinate, and provide support for events (such as student events, callouts, meetings, etc. as assigned), including creating and/or distributing event promotions, reserving space, arranging meals, planning travel, coordinating with vendors, soliciting volunteer help, etc. as needed

• Create and maintain communications such as informational or promotional graphics/materials, meeting agendas and notes, presentation materials, newsletter copy, or other communications within and external to the College of Agriculture

• Serve as point person for our student-focused Instagram account with 1,700+ followers, including designing graphics for student engagement as needed, re-sharing posts/stories from affiliated accounts daily, and facilitating "student takeovers" a few times per semester

• Maintain awareness and compliance of fiscal and administrative procedures

• Identify, recommend, and execute improvements and innovations related to position or department

• Be punctual and dependable to provide backup coverage for the front desk and be available to address planned and unplanned situations

• Provide occasional backup for other support staff positions

• Other duties as assigned by the Senior Associate Dean & Director of Academic Programs

What We're Looking For:

• High school diploma/GED

• 2 years of experience in a clerical or administrative support role

• Excellent customer service, verbal, and written communication skills

• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality

• Strong organizational and time management skills and attention to detail

• Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.

• Typing, drafting, filing, data entry, proofreading and editing skills

• Ability to identify routine problems and implement or recommend solutions

What We'd Like You to Know:

• Purdue will not sponsor work authorization for this position.

• A background check is required for employment in this position

• FLSA: Non-Exempt (Eligible for Overtime)

• Retirement: Non-exempt Defined Contribution Plan

• Purdue University is an EEO/AA employer. All individuals, including minorities, women, individuals with disabilities and veterans are encouraged to apply

What You'll Get in Return:

All university employees are afforded a generous benefits package, https://www.purdue.edu/hr/benewell/index.php, including medical/dental/vision insurance, paid time off, and retirement contributions. As part of Purdue University's expansive employee benefit package, the University is proud to offer its employees the opportunity to grow, learn, and advance by offering a tuition remission opportunity at both Purdue University and Purdue Global.

Take Your Next Giant Leap

We never stop, we keep going, because Discovery is in our DNA, and we want you to discover a Career at Purdue University! Come work alongside a family of diverse culture with faculty, students, and staff who come together to become one, Boilermakers! Our greatest adventures are yet to come, and we want to include you.

Come take your Next Giant Leap and Discover your next career!

Apply now

Posting Start Date: 5/21/24