Administrative Assistant

Req Id: 32098

Job Title: Administrative Assistant

Job Description:

Job Summary

The Administrative Assistant will assist in hiring processes, provide main support for assigned faculty and respective research groups, provide support for the Operations Coordinator, track school office supplies, and will be assigned to the Main Office desk. The position requires working in a team-based environment and endeavors to serve our ChE community. Among the various duties of the position are performing a variety of tasks including maintaining calendars, scheduling meetings and events, arranging travel, assigning building access, procuring goods, update databases and various documents, preparing reports, and other receptionist related tasks.

Who We Are

The Davidson School of Chemical Engineering is home to top-ranked undergraduate and graduate chemical engineering graduate programs, six members of the National Academy of Engineering, two members of the National Academy of Inventors, and two awardees of the National Medal of Technology. The faculty, staff, postdoctoral researchers, and students discover and disseminate knowledge in cross-cutting areas that significantly move both fundamental principles and translational practices forward. As such, the School plays key roles in many large centers such as the NSF-sponsored CISTAR ERC and the LyoHub while having strong connections to entities such as the Purdue Institute for Drug Discovery and Purdue University Center for Cancer Research. Our School strives to foster diversity, promote sustainability, and encourage people to ask the tough questions.

The Davidson School of Chemical Engineering is an integral part of Purdue's College of Engineering. Purdue Engineering is one of the largest and top-ranked engineering colleges in the nation (2nd public college for engineering, 3rd for online graduate engineering programs, 4th for graduate programs, 5th in the world for utility patents, and 8th for undergraduate programs) and renowned for top-notch faculty, students, unique research facilities, and a culture of collegiality and excellence. The College goal of Pinnacle of Excellence at Scale is guiding strategic growth in new directions, by investing in people, exciting initiatives, and facilities.

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What We Are Looking For

EDUCATION AND EXPERIENCE:

REQUIRED:

• High school diploma/GED
• A minimum of two (2) years of experience in a clerical, customer service or administrative support role

SKILLS:

REQUIRED:

• Excellent customer service, verbal, and written communication skills

• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality

• Strong organizational and time management skills and attention to detail

• Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Microsoft Teams, Internet, etc.

• Typing, drafting, filing, data entry, proofreading and editing skills

• Ability to identify routine problems and implement or recommend solutions

• Strong interpersonal skills such as patience, diplomacy, empathy, etc.

• Excellent adaptability and ability to learn quickly

PREFERRED:

• Working knowledge of Purdue policies

• Experience with any of the following software: Arriba, SuccessFactors, Concur, Access Control Tool, Qualtrics, WebEx, and/or Zoom

Additional Information

• Purdue University will not sponsor employment authorization for this position

• A background check will be required for employment in this position

• FLSA: Non-Exempt (Eligible For Overtime)

• Retirement Eligibility: Non-exempt Defined Contribution Plan

• Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

• Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days

Apply now

Posting Start Date: 6/17/24