Administrative Assistant- Academic Affairs

Description

Provides a variety of clerical & administrative support which may include drafting & typing letters, reports, charts,

graphs, etc. using word processing, spreadsheet, database, and/or presentation software; basic bookkeeping;

screening calls and visitors; preparing agendas & making arrangements including travel, etc. for meetings & special

events; and/or managing supervisor and/or dept calendar.

Principle Accountabilities:

Documents & Databases 10%

Accounting 30%

Human Resources 10%

Coordination 10%

Contacts 10%

Student Services 15%

Event coordination and planning 15%

Performs other duties as assigned.

TOTAL PERCENT OF TIME: 100%

Requirements

CORE VALUES AND PERSONAL ATTRIBUTES:

• Core values - models leadership values of integrity, honesty, humility, transparency, respectfulness, diversity, caring, loyalty and accountability in all work.

• Intellectual dynamism - demonstrates mental sharpness, capability and agility. • Self-knowledge - gains insight from successes and mistakes.

• Personal learning - seeks feedback and counsel to improve managerial behavior. • Peer relationships - encourages collaboration and cooperation across the organization. • Teamwork - performs most effectively as a hard-working member of a team.

• Constituency focus - completes work to meet constituencies' expectations and requirements.

• Community focus - brings a spirit of enthusiasm and energy to the campus and town.

Minimum Qualifications: (Education, experience, and any other certifications or clearances)

A high school diploma or equivalent

2 years of administrative support or other relevant experience

Minimum Competencies: (Skills, knowledge, and abilities.)

1.Intermediate knowledge of word processing, spreadsheet, email, and database software programs

Preferred Qualifications:

• Outstanding oral and written communication skills

• Detail oriented and highly organized

• Exceptional motivation and creativity

• Customer service focused with ability to work with a diverse group of students and staff

• Ability to multi-task and pay attention to detail

TOOLS AND EQUIPMENT USED: Knowledge of operation and use of various office equipment including, but not limited to: personal computer, including spreadsheet and word processing software, integrated database software, fax machine, copier, telephone, scanner, and printers.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

While performing the duties of this job, the employee is frequently required to use arms, hands and fingers to operate and manipulate equipment generally found in an office setting. The employee may be frequently required to be mobile, communicate, and hear. The employee may occasionally be subject to a variety of outdoor environmental conditions including heat, cold, and precipitation.

The employee must frequently lift and/or move up to ten (10) pounds and occasionally lift and/or move more than fifty (50) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Mental demands include varied degrees of occasional stress while performing job duties.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

While performing the duties of this job, the employee frequently works in an office setting, and educational facilities including sports and entertainment venues, all of which may be indoor or outdoor. The noise level in the work environment will range from moderately quiet to occasionally loud.

SELECTION GUIDELINES: The Administrative Assistant will be selected after a formal application procedure, education and experience rating, oral interview, and reference check. Job related tests may be required. All offers of employment are contingent upon a satisfactory criminal background screen, motor vehicle record search, drug and alcohol screen, physical and / or psychological examination at the University's discretion.