Administrative Assistant (AA II)

Open Systems Technologies Corporation is a leader in the government contracting marketplace, providing Enterprise Security and Cloud Computing solutions to support large organizations. Our capabilities include supplying federal government entities and private businesses with software development, scientific and engineering technical assistance, systems integration, and enterprise security. Since its founding in 1996, OST has been committed to delivering high-quality, best-in-class results that bring added value to our clients while investing in our employees’ futures by providing exciting projects to work on, and robust benefits to include technical training and certifications, relocation assistance and a 401K match with immediate vesting.

Open Systems Technologies is looking for an Administrative Assistant to work in support of the Intelligence community.

• The Administrative Assistant - Level II (AA II) shall provide superior administrative support to a large, investigative Department.
• Support will be primarily provided to the Sponsor Department office as well as the Chief, Department Chief, three Deputy Department Chiefs, Portfolio manager and the EXO.
• The candidate shall support the tracking of customer created investigative products as well as the routing.
• This position will leverage an already established process for documenting receipt of customer products, but will also require additional development of the process to further increase efficiency.
• The candidate shall work with tracking mechanisms on multiple system saving and migrating customer records, providing status in real time, and ensure associated documentation is updated and placed within customer's systems for discoverability, tracking, and retrieval.
• The Administrative Assistant II will work independently with moderate supervision by the EXO to provide internal support to the branch.
• The AA II may also escort visitors and guests to the office.
• The Administrative Assistant II (AA II) will prepare new case files by researching information in sponsor databases, and submit requests for additional information based on the results. This information will be added to the office database.
• Additionally, the AA II will research the status of existing cases and previous cases to assist management in identifying needs of the office and trends.
• The AA II shall perform quality control reviews of final reports before they are uploaded to the customer's database.
• The AA II shall notify the customer when a final report has been uploaded to their database for review and prepare the customer's files for return.

Required Qualifications:

• CLEARANCE: TS/SCI w FSP
• The work schedule is flexible as long as the candidate is in the office between the core hours of 9:00 AM and 2:00 PM Monday through Friday.
• No travel is required beyond the initial check-in meeting with our Washington Metro Area department front office.
• The Administrative Assistant II should be proficient in Microsoft Office applications.
• Experience using Adobe Professional is desired but not required.
• Prior sponsor organization experience to include knowledge of Sponsor access control systems is highly desired.
• The Administrative Assistant II (AA II) will submit access requests for incoming employees, maintain phone cards for all of the office teams, and update office name plates as necessary.

BENEFITS

OST is an Equal Opportunity Employer and has been operating since 1996 providing support on various contracts with Government agencies. We offer a comprehensive benefits package that includes 3 weeks paid time off, 11 Federal Holidays, medical/dental coverage, STD, LTD, Life Insurance, AD&D, 401k with up to 4% match, and end-of-year profit sharing.