Administrative Assistant (AA Iii)

Open Systems Technologies Corporation is a leader in the government contracting marketplace, providing Enterprise Security and Cloud Computing solutions to support large organizations. Our capabilities include supplying federal government entities and private businesses with software development, scientific and engineering technical assistance, systems integration, and enterprise security. Since its founding in 1996, OST has been committed to delivering high-quality, best-in-class results that bring added value to our clients while investing in our employees’ futures by providing exciting projects to work on, and robust benefits to include technical training and certifications, relocation assistance and a 401K match with immediate vesting.

Open Systems Technologies is looking for Administrative Assistants to work in support of the Intelligence community.

• The Admin Assistant (AA) shall, under Sponsor direction, provide administrative support services to assist in meeting the mission requirements of customers throughout the Sponsor's organization.
• The Admin Assistant will be required to interact extensively with customers throughout the Organization as well as Division personnel and the Office to which they belong.
• They will be required to work independently as a member of a larger team performing both transactional work and work that requires critical thinking skills. For example, the candidate will be required to provide superior customer service by understanding customer requests/issues and research possible causes and generating solutions.
• The candidate will be required to provide instructional briefings in a classroom setting to groups of up to approximately 25 people.
• The Division is seeking an experienced Administrative Assistant {AA) who is proficient in Microsoft Outlook as the primary means of correspondence with customers.
• Specialized and OJT training will be provided upon arrival for Sponsor specific systems.
• The candidate will serve as the main POC for all incoming requests to update and or amend sponsor security files.
• It is a high profile position with considerable interfaces with both candidates but representative of sponsors unique systems.
• The candidate will be responsible for setting up user accounts and accesses for multiple Sponsor unique systems and will perform data clean up tasks as appropriate.
• Candidate will also provide operating instructions to users after activating their accounts.
• At the direction of the Division, the candidate will work with developers to correct inaccurate biographical data and security related information and will review new user accounts for other external customers.
• Candidate will confirm and maintain office access in the appropriate Sponsor system.
• Candidate will review daily reports and report those findings to the appropriate programs and update the Division spreadsheet with new information.
• Following an SOP, candidate will be responsible for advising customers points of contact with any cases that may give rise to an actual or potential conflict of interest, organizational or otherwise.
• Candidate will provide instructional briefings in a classroom setting.
• Candidate must protect from the unauthorized release of customer information and data and employ the "need to know" principle.
• Candidate will be responsible for tracking, gathering information, and drafting responses to Sponsor action tracker submitted to the office for action as requested.
• Actions may include the gathering of metrics, milestone tracking and gathering of weekly/monthly highlights or accomplishments.
• Candidate will report the monthly mileage of the Division's government owned vehicles (GOV) and notify the Sponsor of any maintenance issues.
• Candidate will also ensure the vehicle log books are properly documented for the four vehicles as they are signed in and out.

Required Qualifications:

• Clearance: TS/SCI w FS Poly
• Travel to/from other buildings within the WMA may occasionally be required to attend meetings and transport paper requests. A GOV may be provided based on availability.
• Candidate should have intermediate knowledge of Microsoft Office, Excel, and SharePoint and other Sponsor databases as needed.

BENEFITS

OST is an Equal Opportunity Employer and has been operating since 1996 providing support on various contracts with Government agencies. We offer a comprehensive benefits package that includes 3 weeks paid time off, 11 Federal Holidays, medical/dental coverage, STD, LTD, Life Insurance, AD&D, 401k with up to 4% match, and end-of-year profit sharing.