Administrative Assistant - Retail Food Safety

Job Responsibilities

• HIRING FOR TWO POSITIONS *

Do you excel at customer service and have strong administrative skills? Do you have attention to detail and like working with documents? Do you enjoy talking with people? Then this is the job for you! Serving as an Administrative Assistant for the Retail Food Safety Program, your responsibilities will include:

• Serving as the first line of contact for the public, consultants, and outside agencies regarding the Retail Food Safety program.

• Assist establishments with registering their business online and paying fees.

• Researching and providing information concerning Retail Food Safety questions and issues.

• Performing receptionist duties by answering the telephone and greeting visitors with an amicable and helpful attitude. This includes forwarding calls/concerns to the appropriate staff, agency, or industry partner.

• Performing office/administrative duties; organizing, developing, and implementing procedures for recording, routing, sorting, distribution, and filing documentation, reports, correspondence, and administrative forms, including the creation, opening, and closing of permitted retail food establishment files and generating/mailing correspondence.

• Assisting with ordering supplies, collecting information from inspectors, and providing follow-up to our customers.

• Assisting in the collection, receipting, and overall financial balancing process for funds/fees collected.

BENEFITS:

• Generous State benefits to include retirement, health, vision, dental and life insurance.

• Premium for BCBS State Standard Plan for employee only coverage is less than $100/month!

• Premium for BCBS State Standard Plan for full family coverage is only $307/month!
  13 paid holidays; generous annual and sick leave accruals.Up to 6 weeks paid parental leave.Employee Assistance Program

• Free counseling sessions for employees and household members

• Free Life Management Services (legal, financial, and more)

Minimum and Additional Requirements

• A high school diploma with four years administrative experience in an office setting OR an associate degree and two years administrative experience. A bachelor's degree may be substituted for the required work experience.

• Valid driver's license and ability to operate a motor vehicle.

Preferred Qualifications

• Retail food safety experience.

• Ability to operate independently.

Additional Comments

• This position requires the successful completion of prescribed technical coursework and passing of any test(s) relevant to the position within the probationary or trial period.

• Proficiency in the use of standard office equipment (computer, printer, copy machine, etc.) and routine office software (such as MS Office) required.

• Must be able to prepare clear, concise, and comprehensive oral and written reports with minimum or limited errors.

• Strong organizational skills are required.

• Ability to communicate effectively with people from diverse backgrounds.

• Must be able to input and maintain large quantities of data.

• Occasional in-state, out-of-state (may be overnight) travel required.

• Position is based on the campus of the Columbia State Farmers Market in West Columbia. (off Hwy 321). This is not a remote position.