Administrative Assistant-54155069

State Of Montana Great Falls , MT 59405

Posted 4 weeks ago

The Montana Department of Transportation is currently recruiting for an Administrative Assistant in the Great Falls District.

This position serves as an Administrative Support Specialist within the Great Falls District. Responsibilities involve customer service and communications, including permitting, road reporting, and emergency services and communications.

The position also provides a range of responsibilities involving accounts payable, procurement card transactions, accounts receivables, and payroll/personnel. The position reports to the District Financial Officer or the Area Administrative Assistant and does not directly supervise other agency personnel.

If you would like a copy of the Job Profile, contact the HR Generalist.

About MDT

At MDT, we take seriously our mission of providing a transportation system and services that emphasize quality, safety, cost effectiveness, economic vitality and sensitivity to the environment. Involving Montana's residents and communities is a vital part of fulfilling that mission.

MDT employees are encouraged to reach their full potential on the job. The work we do at MDT has a direct impact on our community and the quality of life here in Montana.

We work with communities to deliver custom transportation solutions. As an organization, we provide flexible hours, alternative work schedules, and a relaxed family-friendly environment to help MDT employees balance their personal and professional interests. MDT is committed to continuous improvement of our employee safety program, our safety and health processes, and to achieving an injury-free workplace. Visit our website at:

Only electronic applications will be accepted. All required additional materials must be submitted by closing date.

If you need assistance in completing the online application, please contact your local job service. If you need an accommodation with the application process, please contact the HR office. To be considered for this position, you must submit your online application before midnight on the closing date and you must attach your Supplmental Question.

Supplemental Question-Please attach a response to the following question in your application by the deadline.

1.Describe something you've done that illustrates your high personal work standards.

All documents required for establishing preference must be received or date stamped by the closing date. You will receive an email with instructions on how to submit such documents.

This position is being posted internally and externally concurrently in accordance with the MFPE Collective Bargaining Agreement. Non-bargaining unit employees or employees of another bargaining unit may apply.

If the position is not filled with a bargaining unit applicant, the non-bargaining unit applicants and external applicants may be considered. However, bargaining unit applicants will have preference.

Montana State Government does not discriminate based on race, color, national origin, religion, sex (including pregnancy, gender identity, or sexual orientation), age, physical or mental disability, genetic information, marital status, creed, political affiliation, veteran status, military service, retaliation, or any other factor not related to the merit and qualifications of an employee or applicant.

Knowledge, Skills and Abilities (Behaviors):

This position requires knowledge of office management, business communications, bookkeeping, records management, customer service standards, bookkeeping and accounting practices and procedures along with an extensive knowledge of SABHRS (Statewide Accounting, Budgeting and Human Resource System) This position is also expected to develop a progressively responsible knowledge of MDT policies and procedures, emergency response protocols, and specialized database and reporting systems (e.g., road reporting, Adopt-a-Highway, etc.).

This position requires skill in coordinating multiple projects under inflexible deadlines; translating technical information to varied audiences; identifying and resolving accounting discrepancies and database errors; operating standard office software applications (e.g., word processing, database, etc.); responding to emergency situations; and written and verbal communications.

Minimum Qualifications (Education and Experience):

The required knowledge and skills are typically acquired through a combination of education and experience equivalent to a High School Diploma or equivalent and one to two years of customer service related training, business or office management, accounting, or communications experience.

Alternative qualifications include: Any combination of additional related work experience and education equivalent to the minimum qualifications.

Driver's record will be verified. Successful applicants will be required to sign a release form which authorizes the Department to obtain the applicant's permanent driving records.

Compliance with Mont. Admin. R. 2.6.201, "State Vehicle Use," and MDT Policy # 3-0134, "Addendum to Risk Management and Tort Defense Division State Vehicle Use Policy" are conditions of employment.

MDT Core Competencies:




Workplace Safety

Problem Solving/Decision Making

Personal Accountability

Leadership/Developmental Orientation

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Administrative Assistant-54155069

State Of Montana