Administrative Assistant 5 - Nursing

Position

Are you an administrative professional looking to support health services? Join our team at Renton Technical College. This full-time, classified and overtime eligible position is part of the Nursing Team and reports directly to the Dean of Nursing. The Administrative Assistant 5 provides administrative support for the college's Dean of Nursing, and related programs. This position is responsible for managing office activities, maintaining budgeting records, typing correspondence and accreditation/nursing commission reports, and performing a variety of other secretarial duties. The priority consideration date is July 5th, 2024.

The Administrative Assistant 5 position is represented by The Washington Federation of State Employees (WFSE). The pay range for this role is $4,618.09 - $6,077.10 monthly and salary placement is based on applicable work experience. WFSE employees receive a yearly degree stipend if they have an Associates degree $150, Bachelors $250, or a Masters $350. Other benefits are listed on ourbenefits page and in the

Collective Bargaining Agreement.

Renton Technical College, located southeast of Seattle, has provided quality education in a variety of occupations for over 80 years. Our professional-technical certificate and degree programs offer entry and mid-level training in the areas of allied health, trades and industry, culinary, business, technology, and automotive. Our outstanding college & career pathways program with classes in adult basic education, English as a second language, and GED preparation is available to those who need additional preparation before entering a training program and for those who simply wish to improve their math and English skills. Career Education and apprenticeships degrees round out our offerings.

As an Achieving the Dream and an Aspen Institute top 10 finalist in Community College Excellence, RTC is also proud to be a Military Friendly School, serving those who chose to serve. Renton Technical College is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its faculty and staff. The students that we serve come from a variety of backgrounds and are over 60% of color. We strongly encourage members of historically minoritized groups, veterans, and bi- or multi-lingual individuals to apply for this position to help meet the needs of our diverse students and service district.

Key Responsibilities / Essential Functions Include

• Demonstrate multicultural competence (including an awareness and understanding of historically minoritized populations) and maintain an educational and work environment that affirms commitment to equity, diversity, and inclusion.

• Provide direct support to the Dean and serve as point of contact between administrators, staff, students, and the general public.

• In the Dean's absence, responsible for resolution of department and building emergencies. Investigate and resolve issues making decisions as authorized.

• Maintain confidentiality regarding students, staff and personnel records.

• Maintain and update curriculum information and course coding documents/files for all department programs.

• Verify information and generate contracts for faculty.

• Prepare PRGs and construct nursing courses in CTC link before the due dates.

• Complete the DOH Certificate of completion for the Nursing Assistant program.

• Manage and Distributed program related surveys

• Compile data for report for program improvement and Nursing Commission

• Manage student data, NCLEX pass-rates, pre-reqs, ethnicity and age for DOH education reports and Nursing Commission reports.

• Coordinate all advisory committee activities, processes, and procedures; keeping up-to-date rosters, minutes, files and attendance records. Send appropriate correspondence and meeting notices. Make necessary arrangements for meetings. Inform the office of the Vice President of Instruction of committee minutes and meeting outcomes.

• Track graduates from the program for state required surveys and compile data

• Working with Human Resources, support the coordination of the hiring process of all new part-time instructors. Prepare department orientation materials for full-time and part-time faculty. Responsible for the departmental orientation of new hired faculty and part-time instructors.

• Create/compose original correspondence on behalf of the department.

• Support the STUDENT APPLICATION PROCESS/Prospective Students

• Answer questions on nursing program for prospective students

• Schedule the time frame for the application process - update to RTC website

• Collect Applications, input data (TEAS, pre-reqs and CastleBranch) into Excel Spreadsheet

• Distribute completed applications to the RTC transcript evaluator

• Participate in Admissions Committee

• Review applications under the direction of the Dean of Nursing

• Manage TEAS scores & transfer data into Excel Spreadsheet

• Communicate Acceptance, Conditional Acceptance and Wait List to prospective students

• Document findings into spreadsheet for Data report and Commission report

Required Knowledge, Skills and Abilities

• Demonstrated experience or participation with persons from diverse backgrounds such as sexual orientation, racial, ethnic, religious, linguistic, gender, age, socio-economic, physical and learning abilities, and a commitment to an inclusive and equitable working / learning environment.

• AA degree and two years of increasing responsible administrative support experience. Additional administrative support experience may substitute educational requirement.

• Ability to manipulate and analyze data and reports to support operational needs.

• Ability to maintain confidentiality, think critically and exercise independent judgment required.

• Ability to work effectively and engage with adult learners, including individuals whose first language is not English.

• Proficiency using Microsoft Office, specifically experience creating & editing documents, and spreadsheets. Previous success learning new computer software programs/platforms required.

• Demonstrated ability to promote universal design and accessibility. Proficiency in (or ability to learn within 6 month of hire) the production of accessibly content, whether print or electronic.

• Excellent leadership and interpersonal skills and ability to work effectively as part of a team.

• Demonstrated attention to detail required as well as previous experience maintaining accurate records, managing multiple tasks, and planning and organizing work in order to meet changing priorities and deadlines.

• Ability to represent the college in a positive and professional manner, while using tact, discretion and courtesy.

• Speaker of a language in addition to English is preferred- preference for top spoken languages in the RTC service area (Spanish, Vietnamese, Russian, Somali, Chinese).

SPECIAL REQUIREMENTS, LICENSES AND CERTIFICATIONS:

None

WORKING CONDITIONS:

Work is sedentary in nature and is performed in an office environment that is adequately heated and ventilated. Frequent use of computer and exposure to terminal screens in performing work assignments required. Work hours for this position are 7:30 am to 4:30 pm, Monday

• Friday.

Terms of Employment

In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Renton Technical College to maintain an alcohol and drug-free workplace for our employees and students.

The person hired is required to provide authorization for employment in the United States. All offers of employment are contingent to background checks, including employment and required degree/credential verification. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform successfully in the position. Finalists are required to complete the Sexual Misconduct Disclosure form as required under RCW 288.112.080. Post offer, pre-employment criminal background checks are also required.

For questions regarding this position contact

Nia Wiliams dwilliams@rtc.edu 425-235-2475 or Crystal Dumo cdumo@rtc.edu 425-235-5812

EEO STATEMENT: Renton Technical College provides equal opportunity in education and employmentand does not discriminate on the basis of race, color national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veterans or military status, or use of a trained guide dog or service animal, as required by Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Sections 504 and 508 of the Rehabilitation Act of 1973, the Americans with Disabilities Act and ADA Amendment Act, the Age Discrimination Act of 1975, the Violence Against Women Re-authorization Act and Washington State Law Against Discrimination, Chapter 49.60 RCW and their implementing regulations. The following college official has been designated to handle inquiries regarding the nondiscrimination policies: Title IX / EEO Coordinator, Vice President of Human Resources 3000 NE 4th Street Renton, WA 98056 (425)235-7873,titleix@rtc.edu.

Jeanne Clery statement: Notice of Availability of Annual Security and Fire Safety Report: In compliance with Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College's commitment to safety and security on campus, Renton Technical College reports the mandate information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Renton Technical College's Annual Safety and Fire Report is available online at:https://www.rtc.edu/annual-security-report. For information on how to access the RTC Daily Crime Log follow this link:https://www.rtc.edu/node/4321.

We acknowledge that RTC sits uninvited on the ancestral land of the Puget Salish people, including the

Duwamish,Suquamish,Snoqualmie,Tulalip, and

MuckleshootNations. We are grateful to the original inhabitants of this land, upon which we gather and dialogue. We also acknowledge our increasingly virtual world, in which RTC's work is done across multiple indigenous lands, in some cases, away from Puget Salish territories. We thank the original caretakers of our local lands and waters, who are still here.

Beyond acknowledgment, we each have an obligation to learn about and support our local tribes. Find out how on our resources page, which includes scholarships for Indigenous students.