Administrative Assistant 4

Wells Fargo Wilmington , DE 19801

Posted 3 days ago

Job Description:

At Wells Fargo, we want to satisfy our customers' financial needs and help them succeed financially. We're looking for talented people who will put our customers at the center of everything we do. Join our diverse and inclusive team where you'll feel valued and inspired to contribute your unique skills and experience.

Help us build a better Wells Fargo. It all begins with outstanding talent. It all begins with you.

The Payments, Virtual Solutions, and Innovation (PVSI) team includes Cards and Retail Services, Deposit Products Group, Innovation Group, Marketing, Operations, Treasury, Merchant, & Payment Solutions, and Wells Fargo Virtual Channels and the professional services teams that partner with these businesses. PVSI's focus is on delivering the next generation of payments and deposit capabilities and advancing our digital and online offerings to design new customer experiences and products. Our guiding principles are to start with the customer, move faster, and partner effectively.

The PVSI Control team ensures effective management of all PVSI risk by integrating risk management into PVSI decision making, business strategy and processes while protecting customers and delivering business results. The team is specifically responsible for the management of non-financial risk, including operational risk, compliance risk, model risk, reputation risk, and strategic risk within PVSI.

The Administrative Assistant 4 will support the Payments, Virtual Solutions & Innovation (PVSI) Controls organization. This position will perform diverse, advanced and confidential daily administrative support duties. As a result, this assistant interacts on a daily basis with other senior level Wells Fargo leaders.

The Administrative Assistant will provide a high level of professional support for PVSI Control executives based in Wilmington, which includes a balance of senior level administrative work as well as ongoing ad hoc and project/business initiatives such as planning meetings, tracking deliverables and pulling routine reports.

Required Qualifications

  • 3+ years of administrative support experience

Other Desired Qualifications

  • Position may be asked to support an additional leaders

  • Managing all aspects of travel arrangements such as booking, preparing travel itineraries, making changes as needed and preparing expense report submissions

  • Provide phone coverage, schedule and coordinate appointments with complex calendars across multiple time zones. Serve as onsite support in the coordination and planning of meetings

  • Communicates on a regular basis with executive and senior leadership, team members, and others in a timely, diplomatic, and gracious manner

  • Assisting with budgetary planning; balancing general ledger lines and/or expense accounts; researching general ledger issues

  • Drafting complex and/or confidential correspondence

  • Editing documents and presentations as needed and maintaining organization charts

  • Handle all personnel and confidential company materials with sensitivity and discretion

  • Establishes and implements office procedures and controls

  • Coordinates facilities support, floor administration, space planning

  • Order and maintaining office supplies

  • Greet visitors and be a strong ambassador of the team

  • Act as point of contact for PVSI engagement events

  • Office mail management

  • Manage monthly anniversary report Intermediate Microsoft Office (Word, Excel, Outlook and PowerPoint) skills

  • SharePoint experience

  • Strong attention to detail and accuracy skills

  • Excellent verbal, written, and interpersonal communication skills

  • Demonstrated ability to prioritize multiple tasks in order to successfully meet deadlines. Strong organizational and prioritizing skills

  • Ability to work effectively in virtual environment where key team members and partners are in various time zones and locations

  • Customer service focus with the ability to respond to requests in a timely manner

  • Experience using Wells Fargo systems including Concur, Time Tracker, etc.

  • Ability to maintain absolute confidentiality and discretion, and inspire trust by behaving in a way that suggests personal discretion and integrity

  • Ability to work independently to analyze and solve problems

  • Adaptability in a fast-paced environment with competing and changing priorities

  • Ability to be flexible and adjust plans quickly to meet changing business needs

  • Experience managing complex and dynamic calendars

  • Track record of superior partnership skills and a collaborative approach; ability to interact with all levels of the organization

  • Deep knowledge (i.e. Subject Matter Expert) of Wells Fargo's policies, procedures, and guidelines for travel and expense management

  • Ability to interact with integrity and a high level of professionalism with all levels of team members and management

  • Ability to work effectively in a team environment and across all organizational levels, where flexibility, collaboration, and adaptability are important

  • Ability to identify and assess issues then make sound decisions

Street Address

DE-Wilmington: 2200 Concord Pike - Wilmington, DE

Disclaimer

All offers for employment with Wells Fargo are contingent upon the candidate having successfully completed a criminal background check. Wells Fargo will consider qualified candidates with criminal histories in a manner consistent with the requirements of applicable local, state and Federal law, including Section 19 of the Federal Deposit Insurance Act.

Relevant military experience is considered for veterans and transitioning service men and women.

Wells Fargo is an Affirmative Action and Equal Opportunity Employer, Minority/Female/Disabled/Veteran/Gender Identity/Sexual Orientation.


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Senior Administrative Assistant (Administrative Assistant Iii)

Capital One

Posted 4 days ago

VIEW JOBS 7/16/2019 12:00:00 AM 2019-10-14T00:00 802 Delaware Avenue (18052), United States of America, Wilmington, Delaware At Capital One, we're building a leading information-based technology company. Still founder-led by Chairman and Chief Executive Officer Richard Fairbank, Capital One is on a mission to help our customers succeed by bringing ingenuity, simplicity, and humanity to banking. We measure our efforts by the success our customers enjoy and the advocacy they exhibit. We are succeeding because they are succeeding. Guided by our shared values, we thrive in an environment where collaboration and openness are valued. We believe that innovation is powered by perspective and that teamwork and respect for each other lead to superior results. We elevate each other and obsess about doing the right thing. Our associates serve with humility and a deep respect for their responsibility in helping our customers achieve their goals and realize their dreams. Together, we are on a quest to change banking for good. Senior Administrative Assistant (Administrative Assistant III) Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team. In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives' complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition. Responsibilities: * Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes * Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences * Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems * Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events) * Prepare professional business communication documents including memos, letters, and emails * Build and maintain good business relationships with executives and administrative staff across the organizations * Participation in general administrative duties (copying and faxing), distributing mail, ad-hoc projects, committees and/or group events * Promote a fun and team-oriented work environment At Capital One you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you. Basic Qualifications: * High School Diploma, GED or equivalent certification * At least 2 years of Administrative experience * Experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite Preferred Qualifications: * Associates Degree * 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment * 3+ years of calendar management supporting multiple executives * 1+ year of meeting and event planning experience * Experience setting up video conference and Zoom/Skype technology for meeting user * Experience planning ahead and managing time effectively * Excellent written and verbal communications * Excellent organizational skills At this time, Capital One will not sponsor a new applicant for employment authorization for this position. Capital One Wilmington DE

Administrative Assistant 4

Wells Fargo