Administrative Assistant 4

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Job Title:

Administrative Assistant 4

Department:

Pharmacy | Office of the Dean

The Administrative Assistant 4 serves as an administrative coordinator to the College of Pharmacy Senior Associate Dean for Academic Affairs and Educational Innovation, Associate Dean for Assessment and Strategic Initiatives, the Chief Administrative Officer (CAO), and other Deans' office staff to include the Dean and the Executive Assistant to the Dean by providing comprehensive support, expertise, and coordination of administrative functions through effectively anticipating support needs and prioritizing duties.

This position is responsible for managing procurement and travel needs using the Workday system to process requests while ensuring compliance with university policies and procedures. Executes assigned tasks associated with strategic projects and events including event coordination, scheduling, and logistics. The position proactively manages multiple calendars; organizes and schedules meetings, conferences and special projects; prepares and distributes agendas and other appropriate materials for meetings; schedules travel accommodations both domestic and international; researches, compiles and provides information to aid the Senior Associate and Associate Deans and CAO in decision making; conveys directives, assignments, decisions and information from the Senior Associate and Associate Deans and CAO relating to college programs in response to requests and inquiries; handles confidential matters professionally and appropriately; assists with recruitment and onboarding of faculty and staff; provides general administrative support to the Central Business Office; supervises, assigns and oversees day-to-day tasks of student administrative support staff as needed; tracks and implements financial documents including budgets for the Senior Associate and Associate Deans; maintains area office supplies; works productively as a team member; provides back-up administrative support to other college administrative support staff as needed; performs related and/or additional job duties as assigned by direct supervisor.

Required Qualifications

• High school diploma or GED, certification or vocational training

• 4 years relevant experience

• Proven experience with MS Office Suite

Desired Qualifications

• Associate or Bachelor's degree, or equivalent education and experience

• 6 or more years of relevant experience

• Knowledge of Ohio State University policies, procedures and systems

• Experience supporting an executive level leader

• Previous experience with managing electronic calendars and scheduling for senior leaders

• Previous experience using Workday

Additional Information:

The pay range for this job profile is $51,000 - $66,996. The offer for this position will fall within this range based on internal equity, unit's available budget, and the candidate's qualifications. This position is paid hourly.

The College of Pharmacy believes in a healthy work/life balance, therefore, the work arrangement for this position is hybrid (i.e., remote and in-office), subject to change based upon the needs of the organization and as determined by College Leadership.

FUNCTION: Business Planning and Operations

SUBFUNCTION: Administrative Assistance

CAREER BAND: Technical

CAREER LEVEL: 4

The Ohio State University's Shared Values include Excellence and Impact, Diversity and Innovation, Inclusion and Equity, Care and Compassion, and Integrity and Respect. Our university community welcomes differences, encourages open-minded exploration and courageous thinking, and upholds freedom of expression. We define diversity broadly and value multiple dimensions of diversity including, but not limited to demographic, religion, country of origin, perspective, ability status, and background.

Ohio State prides itself on welcoming a wide range of viewpoints and providing opportunities for all to deepen and develop their intellectual curiosities. As a land-grant university, we recognize and understand that a diverse faculty, staff, and student body in which all may engage in open dialogue, be exposed to new ideas and perspectives, belong, and feel valued and included is essential to our efforts in meeting our mission of academic excellence and public service.

Location:

Parks Hall (0273)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

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