Administrative Assistant 4

This vacancy is located in the Gaming Enforcement Division in the Office of State Police located in East Baton Rouge Parish.

This posting may be used to fill a probational appointment, job appointment, or a promotional appointment.

This Position uses SCS Framework to determine potential candidates. The Employer of this position is looking for the following competencies:

Selected Core Competencies:

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.

Selected Preferred Competencies:

Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.

Driving Vision and Purpose: The ability to consistently communicate a compelling picture of the vision and purpose of the organization.

Managing Projects: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.

Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

Solving Problems: The ability to discover solutions to problems.

Training Others: The ability to facilitate the acquisition of work-related knowledge and skills in an effort to improve employee performance.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.

Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

The Department of Public Safety and Corrections, Public Safety Services, is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide.

For more information, please contact:

Department of Public Safety

ATTN: Human Resources/John Carrigan

P.O. BOX 66614

Baton Rouge, LA  70896

Fax:  225-922-0528

John.Carrigan@la.gov

If you are contacted for an interview, please let us know at that time if you have a disability and need a special accommodation.

This agency participates in the E-Verify system for verification of citizenship and employment authorization.

NOTE: THE SELECTED CANDIDATE MUST TAKE AND PASS A DRUG SCREEN TEST PRIOR TO APPOINTMENT.

MINIMUM QUALIFICATIONS:

Three years of experience in which clerical work was a major duty.

SUBSTITUTIONS:

Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

NOTE:

Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.

NOTE: Any college hours or degree must be from an accredited college or university.

Function of Work:

To provide secretarial support for a high-level manager or low- to mid-level administrator, and in some cases, subordinate staff of that individual.

Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.

Level of Work:

Advanced.

Supervision Received:

General from a high-level manager or low- to mid-level administrator.

Supervision Exercised:

May supervise 1-2 lower-level personnel.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Assistant 3 by the presence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.

Differs from Administrative Assistant 5 by the absence of responsibility for serving as special assistant to a classified/unclassified executive or high-ranking classified administrator.Responds to requests for information; may require interpretation of department rules and regulations.

Independently composes and types correspondence involving complex, sensitive, and non-routine matters.

Represent supervisor in various matters, providing input, and possibly exercising signature authority.

Serves as liaison between supervisor and staff members.

Assesses importance of issues or conflicts, and briefs supervisor.

Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.

Prepares materials needed for meetings, such as agendas, handouts, binders, etc.

May attend meetings and transcribe minutes.

May type contracts, secure appropriate signatures, and track contracts through the approval process.

Monitors expenditures and ensures adherence to budgetary commitments in accordance with established policies.