Administrative Assistant 4

Supplemental Information

This vacancy is located at Central Office in Baton Rouge, Louisiana.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.

• Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.

• Demonstrating Accountability:The ability to relay information correctly and appropriately to connect people and ideas.

• Acting with Ethics and Integrity:The ability to be consistent, honest, and a trustworthy steward of State resources.

• Adapting to Change:The ability to adjust plans, expectations, and behaviors in response to change.

• Demonstrating Initiative:The ability to assess information and take action independently to help the organization achieve its goals.

• Demonstrating Self-Awareness:The ability to manage your personality, behavior, skills, and emotions.

The Office of Juvenile Justice will receive a list of eligible applicants ONLY from the people who respond to this posting.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

In the supplemental questions section, applicants must authorize the HR Office of DPS/DYS-Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA)to be considered for employment.

The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the

Louisiana Employment Resource Guide.

If you are contacted for an interview, please let us knowat that timeif you will need special accommodations.

NOTE: Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License and clear a background check.

This agency participates in the E-Verify system for verification of citizenship and employment authorization.

For further information about this vacancy contact:

Ron Broussard

OJJ/ Human Resources

Ronald.Broussard3@la.gov

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Three years of experience in which clerical work was a major duty.

SUBSTITUTIONS:

Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

NOTE:

Business or technical school training with less than completion will only be credited in six month increments.Similarly, college training will only be credited in 15 semester hour increments.

NOTE: Any college hours or degree must be from an accredited college or university.

Job Concepts

Function of Work:

To provide secretarial support for a high-level manager or low- to mid-level administrator, and in some cases, subordinate staff of that individual.

Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.

Level of Work:

Advanced.

Supervision Received:

General from a high-level manager or low- to mid-level administrator.

Supervision Exercised:

May supervise 1-2 lower-level personnel.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Assistant 3 by the presence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.

Differs from Administrative Assistant 5 by the absence of responsibility for serving as special assistant to a classified/unclassified executive or high-ranking classified administrator.

Examples of Work

Responds to requests for information; may require interpretation of department rules and regulations.

Independently composes and types correspondence involving complex, sensitive, and non-routine matters.

Represent supervisor in various matters, providing input, and possibly exercising signature authority.

Serves as liaison between supervisor and staff members.

Assesses importance of issues or conflicts, and briefs supervisor.

Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.

Prepares materials needed for meetings, such as agendas, handouts, binders, etc.

May attend meetings and transcribe minutes.

May type contracts, secure appropriate signatures, and track contracts through the approval process.

Monitors expenditures and ensures adherence to budgetary commitments in accordance with established policies.