Description Administrative Assistant 4 (ERB)Permanent PositionOlympia, WAThe Washington State Health Care Authority purchases health care for more than two million Washington residents through Apple Health (Medicaid), the Public Employees Benefits Board (PEBB) Program, and beginning in 2020, the School Employees Benefits Board (SEBB) Program.
As the largest health care purchaser in the state, we lead the effort to transform health care, helping ensure Washington residents have access to better health and better care at a lower cost.Most of our approximately 1,200 employees work in our Cherry Street Plaza building or on the nearby Town Square campus.
Located on the edge of downtown Olympia, we enjoy easy access to I-5 and highway 101, restaurants, coffee shops, a public library, and post office.
And parking is free!Some of what you will do: Research and review operating procedures and problems.
Develop solutions or recommendations.
Assist in devising Employees and Retirees Benefits (ERB) Division standards/procedures to ensure adherence to agency policies.Attend supervisor's weekly management team meetings.Organize meetings with internal and external stakeholders, coordinating the work flow, which includes creating and sending meeting invitations,Reserving appropriate resources, setting agendas, copying materials,Taking and distributing meeting minutes, coordinating with meeting organizer.Prepare reports and create surveys using Survey Monkey.Serve as liaison between supervisor and other staff members.Generate correspondence on supervisor's behalf.
For supervisor, independently review incoming work, track and communicate assignments to management staff, communicate and monitor deadlines, and mentor staff in work prioritization.
Monitor progress.Perform complex word processing tasks such as merging and sorting, integrating text with graphics, and creating advanced Excel spreadsheets when needed.
Upload/download files, creating footnotes and outlines.Proofread correspondence and materials for punctuation, grammar, spelling, formatting, and accuracy.
Compose correspondence in response to requests for information from our members.
Employ plain talk principles.Lead, conduct, and support special projects.Serve to maintain administrative work flow for bill tracking and bill analysis assignments and management during legislative session, including maintaining electronic files related to legislative bill analyses.
Ensure bill analyses are prepared timely and submitted.Making travel arrangements.Track assignments.
Communicate and monitor deadlines and progress.Required Education, Experience, and Competencies.High School graduation or equivalent.Knowledge of office procedures and practices, business management practices, research methods, and data collections, communication, and correspondence practices.Principles and practices of supervision.Ability to work independently; read, understand, and interpret policies and procedures; develop written reports; work effectively with others, communicate effectively, both in writing and speech.Keyboarding or typing accurately at a minimum net speed of 50 words per minute.Preferred/Desired Education, Experience, and Competencies.Three years of progressively responsible experience in office/clerical, secretarial, or general administrative work.ORFormal education will substitute year-for-year experience.How to Apply: Only candidates who reflect the minimum qualifications on their State application will be considered.
Failure to follow the application instructions below may lead to disqualification.
To apply for this position you will need to complete your profile and attach:A cover letter
Three professional references
If you have questions about the process, or need reasonable accommodation, please contact the recruiter before the posting closes.
The candidate pool certified for this recruitment may be used to fill future similar vacancies for up to the next six months.Washington State is an equal opportunity employer.
Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may call the Human Resources Office at or email
Prior to a new hire, a background check including criminal record history will be conducted.
Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
More than Just a Paycheck!Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket.
Washington State offers one of the most competitive benefits packages in the nation.We understand that your life revolves around more than just your career and that your priority is making sure that you and your family will maintain health and financial security.
That's why choice is a key component of our benefits package.
We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.Read about our benefits:The following information describes typical benefits available for full-time employees who are expected to work more than six months.Actual benefits may vary byappointment type or be prorated forother than full-time work.
Check with the agency human resource office for specific benefit information.Insurance BenefitsEmployees and families are covered by medical (including vision), dental and basic life insurance.
There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses.
Employees are also covered by basic life and long term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website.Retirement and Deferred CompensationState Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs.
For additional information, check out the Department of Retirement Systems' web site.Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.Vacation (Annual Leave)You begin accruing vacation starting your first month of employment.
Since we value your loyalty, the amount of vacation you can accrue increases the longer you work with us.
Washington State supports members of the armed forces with 21 days paid military leave per year.
Vacation accrues for full-time employees per WAC 357-31-165.HolidaysFull-time employees are entitled to eleven* paid holidays:HOLIDAYDATENew Year's DayJanuary 1Martin Luther King, Jr's birthday
Third Monday in JanuaryPresidents' DayThird Monday in FebruaryMemorial DayLast Monday in MayIndependence DayJuly 4Labor DayFirst Monday in SeptemberVeterans' DayNovember 11Thanksgiving DayFourth Thursday in November & Friday after
Christmas DayDecember 25Personal HolidayEmployee's selection each calendar year
Employees who are members of certain Unions are entitled to an additional personal leave day of their choice.Please refer to specific Collective Bargaining Agreements for more information.Social SecurityAll state employees are covered by the federal Social Security and Medicare systems.
The state and the employee pay an equal amount into the system.Sick LeaveFull-time employees earn eight hours of sick leave per month.
Paid sick leave may be used for reasons included in WAC 357-31-130.Please visit the State HR Website for more detailed information.
01 Please describe your increasingly complex administrative or secretarial support experience.
Please include in the description the name of the organization(s), your job titles(s), and how long you held the position.
02 Can you type 50 words per minute?
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