Administrative Assistant 31 (Building Safety)

The Building Safety Division within the Department of Economic, Development & Planning is seeking an Administrative Assistant who will bring exceptional skills and abilities that will contribute to the success of their team. This will be a great opportunity for an individual who is dependable, can navigate and understand various software systems, perform various clerical functions, multitask, and deliver excellent customer service. The City of Lansing offers a competitive wage and benefits package including medical, vision, dental, paid vacation, sick, and holiday leave.

SPECIAL REQUIREMENTS & TRAINING: 

This position requires that the applicant is able to be bonded under the terms of the City's blanket bond. Therefore, applicants cannot have committed any dishonest acts, before or after placement in the position. Applicants must authorize the release of any information from appropriate agencies regarding the applicants' criminal history prior to being given referral consideration.

IDEAL CANDIDATES WILL POSSESS THE FOLLOWING: 

• Associate's Degree; AND

• Three (3) years of office secretarial experience which includes work with word processing, spreadsheets, computer software, and cash handling; OR

• An equivalent combination of training and experience.

• Knowledge of Michigan construction codes including building, electrical, mechanical, plumbing, and fire, preferred

ESSENTIAL POSITION FUNCTIONS INLCUDE BUT ARE NOT LIMITED TO:    

• Assists the Project Manager with all commercial plan review submittals and permits. This includes scheduling all preconstruction meetings with design professional, general contractor, trade contractors, fire marshal, and inspectors.

• Must communicate valuation determination and payment processing.  Position will communicate with the design professional and general contractor to make sure the correct valuation of work is provided. This position must be able to communicate the plan review and permit fee schedule.

• Attends onsite field visits with Project Manager. Answers questions, concerns, or issues that arise onsite. Assists in the scheduling of life safety inspections and coordination with the Lansing Fire Department.

• Transcribes taped notes taken of meetings of the Building Board of Appeals and types them up on a personal computer or electronic typewriter with a standard keyboard and video display screen.

• Tracks and processes commercial project related paperwork and plan review designs in BS&A; including verifying State of Michigan licenses.

• Serves as back up to Project Manager to verify timecards for payroll; ensuring information is entered into the system correctly, make adjustments as needed.

• Collaborates with Project Manager on processing accounting functions, including paying invoices, balancing monthly reports, issuing refunds, processing purchase orders, IFAS, Visa, and IDVs.

FULL JOB DESCRIPTION AVAILABLE UPON REQUEST

The City of Lansing is an Equal Opportunity Employer and a Certified Veteran Friendly Employer.

The City of Lansing provides reasonable accommodation to applicants and employees with disabilities where appropriate. If you need reasonable accommodation for any part of the application and hiring process, or during employment, notify the Department of Human Resources at (517) 483-4004. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

See links below for our Anti-Retaliation and Anti-Religious Discrimination and Religious Accommodation Policies:

https://content.civicplus.com/api/assets/6d1a5156-dc99-44d2-aa0f-704f562b9887?cache=1800

https://content.civicplus.com/api/assets/0a11cd2e-db10-4829-aea2-9d71ef7d8b02?cache=1800

HAND DELIVERED APPLICATIONS AND DOCUMENTATION WILL NOT BE ACCEPTED.

Attach copy of resume, cover letter, and verification of education/Licenses/certifications.