Administrative Assistant 3

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Job Title:

Administrative Assistant 3

Department:

CCC | Comprehensive Cancer Center

The OSUCCC-James Pelotonia Institute for Immuno-Oncology (PIIO) is a comprehensive bench-to-bedside research initiative focused on harnessing the body's immune system to fight cancer at all levels - from prevention to treatment and survivorship. PIIO researchers work to understand fundamental mechanisms of cancer immunology towards the development of novel immunotherapeutics in the areas of systems immuno-oncology, immunogenomics, cell therapy and translational immuno-oncology.

The PIIO is led by founding director Dr. Zihai Li, a board-certified medical oncologist, cancer immunologist and leader in academic medicine who also serves as a full professor in the Department of Internal Medicine, and as the deputy director of translational research at The Ohio State Comprehensive Cancer Center (OSUCCC). Dr.

Li's laboratory has been continuously funded by the NIH for the last two decades, with active funding that includes one P01 and three R01s (as PI or MPI). The Executive Assistant will function as an executive assistant to the director of the PIIO, serving as a critical partner in advancing the goals of the director's office as well as the PIIO. Job duties include

Scheduling: Coordinates and oversees Director's appointment calendar including scheduling meetings with cancer center, medical center, and university leadership as well as potential industry partners.

Coordinates travel, lodging and other associated reservations and logistics, and prepares and tracks reimbursement of travel expenses. Ensures critical due dates are met for manuscript revisions, grant submissions, grant reports, HR matters such as annual reviews, and fiscal matters.

Communications: Attends meetings, records minutes, and distributes minutes accordingly.

Reviews and responds accordingly to routine correspondence and electronic communications and confidentially relays highly sensitive information to the proper stakeholder. Answer telephone lines, answer questions, screen and refer appropriately. Open, screen and distribute mail. Establish and maintain confidential files.

Special Events: Coordinates reoccurring seminars, symposia, and meetings such as the PIIO weekly research in progress seminars, invited speaker seminars, annual IO symposium, scientific advisory board meetings, etc. This includes meeting planning, room reservation, set up and take down, and coordination of refreshments.

Document Preparation: Maintains Director's CV.

Assists in drafting proposals, presentations, reports, and other documents. Assists Director and Associate Director for Research Communications in the preparation and submission of grant applications, manuscripts, presentations, etc. Performs library searches and provides editorial assistance to the Director and Associate Directors. Preparation of meeting materials.

Special Projects: Manages special projects as assigned by the Director including recruitment and on-boarding of new faculty members, recruitment visit logistics (agenda and escorting during the visit), Pelotonia fundraising, and Peloton administration.

Education Desired

High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field is preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred.

Required Qualifications

Knowledge of standard office practices and procedures; proficiency using various software, including (but not limited to) word processing, spreadsheets, and presentation software (e.g. Microsoft Office Suite). Working knowledge of Workday and Teams Meetings preferred.

Additional Information:

The Ohio State University is a dynamic community of diverse resources, where opportunity thrives and where individuals transform themselves and the world. The Ohio State University is one of the nation's largest and most comprehensive public universities and a top employer in Ohio.

As one of only 50 designated comprehensive cancer centers in the nation, The Ohio State University Comprehensive Cancer Center - Arthur G. James Cancer Hospital and Richard J.

Solove Research Institute is dedicated to the creation of knowledge in laboratory, clinical and population-based cancer research. We apply those discoveries to develop more effective approaches to cancer prevention, diagnosis, and therapies - providing tomorrow's standard of care today. A Cancer-Free World Begins Here.

The OSUCCC - James is the only cancer program in the United States that features a National Cancer Institute (NCI)-designated comprehensive cancer center aligned with a nationally ranked academic medical center and a freestanding cancer hospital on the campus of one of the nation's largest public universities. is the only cancer program in the United States that features a National Cancer Institute (NCI)-designated comprehensive cancer center aligned with a nationally ranked academic medical center and a freestanding cancer hospital on the campus of one of the nation's largest public universities.

As an Ohio State employee, you will also have access to many benefits such as

• Retirement Package choice of OPERS or Alternative Retirement Plan

• Competitive Vacation and Sick Leave Program

• 11 Paid Holidays per year

• Medical Insurance

• Dental and Vision Insurance

• Life Insurance

• Tuition Reimbursement

• Opportunity to purchase season tickets to OSU sporting events

• Additional discounted rates on things such as select cell phone plans, pet care, food, and dining, etc.

By the start of employment, all newly hired employees must receive at least the first dose of a two-dose series or a single dose of a one-dose series COVID-19 vaccination. Individuals who choose a two-dose series vaccination must receive the second dose within 45 days of their start date. Proof of vaccination will be required at time of hire.

Candidates may request a medical or religious exemption from the vaccination requirement. Campus employees may also request an exemption for personal reasons.

Ohio State Wexner Medical Center, College of Medicine or OSUP Employees are not eligible for personal exemptions. All exemptions are subject to Ohio State's approval and subject to change, including revocation, due to legal and regulatory requirements.

The Target Salary Range is: $21.11 - $27.77 per hour

Location:

Pelotonia Research Center (1040)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site.

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The Ohio State University is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law.

Applicants are encouraged to complete and submit the Equal Employment Identification form.