Administrative Assistant 3 (Pcn 253906)

ATTENTION ALASKA RESIDENTS ONLY! 

The Alaska Department of Transportation and Public Facilities (DOT&PF), Fairbanks International Airport (FAI) is seeking an Administrative Assistant 3 to join our team and help us Keep Alaska Moving!

What You Will Be Doing:

The Administrative Assistant 3 will offer technical and administrative support in the Airport Directors Office. Responsibilities include managing office operations, such as, the front desk reception area of the Directors Office, manage Airport Recruitment, co-manage the Lost & Found Program, serve as a backup Travel Coordinator, and handle special projects for the Fairbanks International Airport Director`s Office.

Organization, Mission, and Culture:

Fairbanks International Airport (FAI) is positioned 9.5 hours from 90% of the northern industrialized hemisphere. FAI boasts direct international passenger and cargo traffic, as well as a robust domestic market. With an 11,800 foot runway, international and domestic processing facilities and staff, and plenty of parking for all sizes of aircraft, we're confident that if it flies, we can handle it safely and efficiently.

Our mission is Providing Interior Alaska's Gateway to the World while keeping Alaska flying and thriving. Our core values include:

Integrity: Honesty, dependability, unity, and a high ethical standard

Enterprising: Innovative, proactive, pioneering, business-centric airport system

Excellence: Commitment to improve and a passion to provide superior service and infrastructure

Respect: Professional regard for colleagues and customers

The Benefits of Joining Our Team:

A position that provides meaningful work that supports our mission and offers the opportunity to work alongside a team of hardworking individuals all working towards the common goal to keep Alaska moving.

Please see here for more information about the State of Alaska's benefits package and retirement plan: https://doa.alaska.gov/dop/workplace/benefits/.

The Working Environment You can Expect:

This position is located in FAIRBANKS, Alaska. Our office is located in the Main Terminal of the Fairbanks International Airport.

The selected candidate will work with a collaborative team that is comprised of highly motivated and dedicated individuals who strive to provide excellent service, support and respect. We promote a healthy life and work balance and enjoy a positive work environment.

Who We Are Looking For:

In addition to the minimum qualifications, the ideal candidate will possess the following competencies:

• Customer Service:  Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.

• Teamwork:  Encourages and facilitates cooperation, pride, and trust; fosters commitment and a team culture; works with others to resolve conflict and achieve goals.

• Oral and Written Communication:  Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations, listens to others, attends to nonverbal cues, and respond appropriately.

• Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.

• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.

Special Note:

• A valid driver's license is required.

• Incumbent must successfully undergo and pass both a fingerprint based criminal history records check revealing no disqualifying criminal offenses as listed in 40 CFR Part 1542.209 and a TSA security threat assessment in order to obtain and maintain an FAI airport ID badge.

To view the general description and example of duties for positions please go to the following link: https://www.governmentjobs.com/careers/Alaska/classspecs.

One year of experience performing journey-level technical duties in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 2, Accounting Technician 2, Human Resource Technician 2, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Two years of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year).

OR

Two years of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Two years of any combination of post-secondary education, vocational education, and/or entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.) The required experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

Special Note:

Examples of journey-level technical duties include:

• Calculating or auditing timesheets, including a variety of standard premium pays such as overtime, shift differentials, hazard, recall, and standby; reviewing and correcting calculations and coding completed by other staff; coordinating the notification of employees and supervisors of entitlements and obligations.

• Determining which of several accounts, journals, and ledgers are affected by a transaction and certifying entry or adjustment; and reconciling subsidiary account balance with control ledgers--for example, encumbrance, accounts receivable balance, project balance, and authorized balance.

• Purchasing supplies, materials, and equipment through vendors on the open market, contract awards and/or other standard forms of purchasing; preparing and processing documents in the receipt, issuing, and transferring of goods; expediting the flow of goods from vendor to user.

Examples of entry-level technical experience include:

• Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.

• Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.

• Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.

• Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.

NOTE: PLEASE READ THE FOLLOWING CAREFULLY

At time of interview, applicants are requested to submit:

• Copies of last two (2) performance evaluations or letters of reference; and

• Three (3) professional references with current contact information (phone number or email address)

ALASKA RESIDENTS ONLY

Please be sure to check our residency definition to determine if you qualify.

AIRPORT SECURITY BADGE

Candidates for this position must be eligible for an airport identification badge in accordance with Transportation Security Administration (TSA) regulations (49 CFR 1542) which requires fingerprinting and a criminal background check. The successful applicant must pass a fingerprint-based criminal history record check as well as a comprehensive background investigation, along with a Transportation Security Administration Security Threat Assessment.

SUPPLEMENTAL QUESTIONS

This recruitment utilizes a supplemental questionnaire as part of the application process. These questions may be a mix of written, multiple-choice, and select all that apply questions.

The answers you provide to the questions will be an opportunity for you to tell us about your experience and/or education. The answers will be used to determine which applicants will advance to the interview phase of the recruitment and selection process; please be as thorough and accurate as you can.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer's name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at:

P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.    

For specific information about this position, please contact the hiring manager:

Name: Katherine Lujan, Business Manager

Phone: (907) 474-2574

Email: katherine.lujan@alaska.gov