Administrative Assistant 3 - Meetinghouse Facilities Department

Meetinghouse Facilities Department Purpose: Through inspiration, collaboration, best practices, and efficiency, we help enable a capable and engaged workforce to accomplish the Lord's work.

This senior level individual contributor role, the highest administrative level, performs a wide variety of administrative tasks to support a work group, department/area, or one or more organization leader such as a manager or director. The number of level 3 Administrative Assistant positions in each organization is limited and is differentiated by responsibilities involving higher complexity. Employees at this level work under limited oversight and make independent and complex non-routine decisions using initiative, originality, ingenuity, and sound judgment to resolve diverse and complex issues and requests in a proactive way. Only the most complex issues are referred to higher levels.

Required:

• High school diploma or equivalent plus two years' post high school education or training.

• 6+ year of administrative assistant experience.

• Advanced office skills including complex research and analytical abilities and advanced experience with office software sufficient to create reports, charts, graphs, and tables with minimal supervision in spreadsheets and word processing documents.

• Advanced ability to communicate in writing and verbally.

• Broad knowledge of the organization's structure, functions, and key personnel.

• To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.

• Compiles and evaluates complex data/information from multiple sources and prepares correspondence, documents, and reports (including creating charts and graphs). May also perform research and make recommendations to leadership.

• Coordinates programs, projects, and/or processes specific to the assigned operating unit or leader being supported following up on project details and activities and ensuring that deadlines are met.

• Serves as an administrative liaison between senior management and other key leaders both internally and externally regarding department activities.

• Provides support within an environment of strict confidentiality.

• Answers complex telephone and email requests.

• Maintains and updates calendars, schedules and coordinates meetings, makes travel arrangements.

• May assist in budget preparation and control activities including monitoring project or department budgets and keeping management appraised of budgetary status.

• May lead and train lower level employees.

• Ability to lift/carry up to 20 pounds

Church employees find joy and satisfaction in using their unique talents and abilities to further the Lord's work. From the IT professional who develops an app that sends the gospel message worldwide, to the facilities manager who maintains our buildings- giving Church members places to worship, teach, learn, and receive sacred ordinances-our employees seek innovative ways to share the gospel of Jesus Christ with the world. They are literally working in His kingdom.

Only members of the Church who are worthy of a temple recommend qualify for employment. Apart from this, the Church is an equal opportunity employer and does not discriminate in its employment decisions on any basis that would violate U.S. or local law.

Qualified applicants will be considered for employment without regard to race, national origin, color, gender, pregnancy, marital status, age, disability, genetic information, veteran status, or other legally protected categories that apply to the Church. The Church will make reasonable accommodations for qualified individuals with known disabilities.