Administrative Assistant 3

State Of Washington Connell , WA 99326

Posted 3 days ago

Description

Administrative Assistant 3 (AA3)

Coyote Ridge Corrections Center

The Department of Corrections is seeking a highly motivated and qualified individual for the position of Administrative Assistant 3 at Coyote Ridge Corrections Center.

COYOTE RIDGE CORRECTIONS CENTER (CRCC) is located on a 60-acre site about 40 miles north of the Tri-Cities. CRCC is comprised of two-complexes.

The Medium Security Complex (MSC) is a 2,048 bed facility that houses offenders with Medium and MI3 Custody. MSC consists of 4 Hybrid units and 4 Medium units. The Minimum Security Unit (MSU) is a 480 bed facility that houses assisted living and MI2 Custody offenders.

MSU consists of 2 units. This is a work/program orientated facility that offers many educational, vocational, and self-help programs and Class II and Class III Correctional Industries work programs.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all offenders can learn to make choices that contribute to a safer society.

Duties

Provides full confidential administrative, secretarial support, and office management functions to the Associate Superintendent of Classification and may provide secretarial support to managers under their direct supervision as necessary.

Formats, proof reads, and updates draft or edited versions of Operational Memorandums, Operational Inspections, and Policy compliance, routes for review and submits final draft to the Associate Superintendent for signature. Distributes policies to appropriate employees.

Independently responsible for timely collation of and composition of information as needed for the Associate Superintendent's and /or Superintendent's signature. Screens, sorts, and distributes correspondence to appropriate employees.

Screens and directs phone calls. Independently researches and compiles statistical data necessary for preparation of reports and special projects. Maintains daily time keeping of management employees directly under the Associate Superintendent.

Takes and transcribes employee meeting minutes. Types a variety of written and dictated materials to include: letters, reports, memorandums, etc, ensuring final type structure and clarity are of high quality and content meets policy.

Complies and prepares final drafts of biennium budget and equipment requests from all managers under the Associate Superintendent's supervision. Develops and maintains status tracking systems to ensure timely submission of tasks assigned to the Associate Superintendent and managers under their supervion.

Qualifications

DESIRABLE:

High School Graduation or GED.

AND

Three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work. Formal relevant education may be substituted year for year for experience.

OR

Formal education will substitute year-for-year for experience.

NOTE: Some positions may require keyboarding or typing accurately at a net speed of 50 words per minute or faster.

Once the job recruitment closes, Prove-It Skill's Testing will be scheduled for qualified candidates . In order to be considered for this position, candidates must have a passing Prove-It testing score. If you have already received your passing letter from CRCC HR, attach a copy to this recruitment aplication.

Supplemental Information

'The mission of DOC is to improve public safety.'

For additional information about the agency, please visit doc.wa.gov.

IMPORTANT NOTES:

  • Please include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

Phone number AND email address are required for all professional references.

  • Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

  • Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.

  • We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.

  • Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

  • Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

  • Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.

    When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.

  • If this position is included in a Union Shop, employees will be required to become members within thirty (30) days of employment.

We are committed to hiring individuals who possess core diversity competencies:

  • Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.

  • Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds.

  • Respectfully acknowledge people's differences and recognize these differences as important and valuable.

  • Promote inclusiveness.

  • Be culturally sensitive and appropriate.

  • Respect and value diverse backgrounds and traditions.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email lindsey.jones@doc.wa.gov or call us at (509) 543-5880. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.



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Click here to review a description of the training you'll receive, and the associated requirements. * Please include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. Phone number AND email address are required for all professional references. * Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. * Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. 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The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results. * This position may be represented by a Union Shop. We are committed to hiring individuals who possess core diversity competencies: * Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace. * Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, genders, sexual orientations, and social, ethnic and cultural backgrounds. * Respectfully acknowledge people's differences and recognize these differences as important and valuable. * Promote inclusiveness. * Be culturally sensitive and appropriate. * Respect and value diverse backgrounds and traditions. DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability. For questions about this recruitment, or to request reasonable accommodation in the application process, please email renee.mason@doc.wa.gov or call us at (509) 543-5880. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388. State Of Washington Connell WA

Administrative Assistant 3

State Of Washington