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Administrative Assistant 3

Expired Job

Goverment Jobs Livingston , LA 70754

Posted 4 months ago

Supplemental Information The Office of Mental Health Advocacy has a vacancy.
This job title has an assigned pay grade of AS-609.This vacancy will be filled by new hire or by promotion of a current permanent status classified employee.The position is responsible for providing clerical and administrative support for staff attorneys.
Maintain accurate calendar of hearing and trial dates and other matters for staff attorneys.
Assist in administrative support services such as ordering supplies, inventory control, maintenance of equipment, etc.
Other tasks as assigned by supervisor.Preference may be given to applicants with experience working in a law office setting.Applicants must have Civil Service test scores for 8500-Office Support Exam in order to be considered for this vacancy unless exempted by Civil Service rule or policy.
If you do not have a score prior to applying to this posting, it may result in your application not being considered.Applicants without current test scores can apply to take the test here.A criminal history check may be conducted on all new hires as well as employees changing positions including promotions, demotions, details, reassignments and transfers.
Also, prospective employees may be subject to pre-employment drug testing.
New hires will be subject to employment eligibility verification via the federal government's E-verify system.To apply for this vacancy, click on the "Apply" link above and complete an electronic application which can be used for this vacancy as well as future job opportunities.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process by selecting the 'Applications' link after logging into their account.
Below are the most common status messages and their meanings.Application received

  • Your application has been submitted successfully.Checking for required test score

  • We are making sure you have an active, passing score for the required written test.Written Exam ? See History ? Click on the History link for test results.
    Candidates with an active, passing score will designate as "Pass". Candidates with a failure on the written exam designate as "Fail". If no information is present, you have no present written exam results.Evaluating experience

  • Your application is being reviewed to ensure you meet the minimum qualifications for the position.Minimum Qualification Review ? See History ? Click the History link for the results of your application review.
    Passing candidates will designate as "Pass". Failing candidates will designate as "Fail"..Eligible for consideration

  • You are among a group of applicants who MAY be selected for the position.Eligible Pending Supplemental Qualification Review

  • Only candidates meeting the supplemental qualification will be eligible for referral.Referred to hiring manager for review

  • Your application has been delivered to the hiring manager.
    You may or may not be called for an interview.Position filled

  • Someone has been selected for the position.Position canceled

  • The agency has decided not to fill the position.The State of Louisiana only accepts online applications.
    Paper applications will not be accepted.
    Computer access is available at your local library, at local Louisiana Workforce Commission Business Career Solutions Centers, and at the State Civil Service Testing and Recruiting Center at 5825 Florida Boulevard, Room 1070, Baton Rouge, LA 70806.
    If you require an ADA accommodation, please contact our office at or Toll Free: during business hours for additional assistance.
    (Please note: Libraries and LWC centers cannot provide in-depth assistance to applicants with limited computer skills; therefore, we suggest that such applicants have someone with computer proficiency accompany them to these facilities to assist with the computer application process.
    Also, no State Civil Service employees are housed at the libraries or LWC centers to answer specific questions about the hiring process.
    Such questions should be directed to the State Civil Service Testing and Recruiting Center at the phone numbers above or by visiting the office on Florida Blvd.
    where assistance is available.
    Information is also provided on our job seeker website at will not be accepted in lieu of a completed application.
    You must include all relevant education and experience on your official State application.Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment.
    Please make every effort to attach a copy of your transcript to your application.
    The transcripts can be added as an attachment to your online application or faxed to . The selected candidate will be required to submit original documentation upon hire.For further information about thisposting, please contact:Brandon BlanchardHR SupervisorDivision of Administration/Office of Human Resourcesemail: Qualifications MINIMUM QUALIFICATIONS:Two years of experience in which clerical work was a major duty.SUBSTITUTIONS:Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.NOTE:Business or technical school training with less than completion will only be credited in six month increments.Similarly, college training will only be credited in 15 semester hour increments.NOTE:Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies:the Middle States Commission on Higher Education; the New England Association of Schools and Colleges; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.
    Job Concepts Function of Work:To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual,ORTo provide highly-skilled keyboarding support in the transcribing and recording of information.Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.Level of Work:Advanced.Supervision Received:General from a professional, supervisor or manager.Supervision Exercised:May supervise 1-2 lower-level personnel.Location of Work:May be used by all state agencies.Job Distinctions:Differs from Administrative Assistant 2 by the presence of responsibility for serving as secretarial support to a mid-level manager or performing advanced keyboarding duties.Differs from Administrative Assistant 4 by the absence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.
    Examples of Work SECRETARIALResponds to requests for information; may require interpretation of department rules and regulations.Independently composes and types correspondence for signature of supervisor regarding administrative matters, office policies, or programs.Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.Organizes and maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.Prepares materials needed for meetings, such as agendas, handouts, binders, etc.May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.KEYBOARDINGSets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc.
    from rough draft, dictation, dictating machine or instructions.Types materials that involve knowledge of special terminology.Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.Proofs typing results for typographical errors, spelling, punctuation and format accuracy.Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.
    BenefitsLouisiana State Government represents a wide variety of career options and offers an outstanding opportunity to "make a difference" through public service.
    With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.As a state employee, you will earn competitive pay, choose from a variety of benefits and have access to a great professional development program.Flexible Working Arrangements ? The flexibility of our system allows agencies to implement flexible working arrangements through the use of alternative work schedules, telecommuting and other flexibilities.These arrangements vary between hiring agencies.Professional Development

  • The Comprehensive Public Training Program (CPTP) is the state-funded training program for state employees.
    Through CPTP, agencies are offered management development and supervisory training, and general application classes on topics as diverse as writing skills and computer software usage.Insurance Coverage ? Employees can choose one of several health insurance programs ranging from an HMO to the State's own Group Benefits Insurance program.The State of Louisiana pays a portion of the cost for group health and life insurance.Dental and vision coverage are also available.
    More information can be found at Compensation ? As a supplemental retirement savings plan for employees, the State offers a Deferred Compensation Plan for tax deferred savings.Holidays and Leave ? State employees receive the following paid holidays each year: New Year's Day, Martin Luther King, Jr.
    Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day.Additional holidays may be proclaimed by the Governor.
    State employees earn sick and annual leave which can be accumulated and saved for future use.Your accrual rate increases as your years of service increase.Retirement ? State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries.
    State retirement systems may include (but are not limited to): Louisiana State Employees Retirement System Teacher's Retirement System of Louisiana Louisiana School Employees' Retirement System among others.
    LASERS has provided thisvideo to give you more detailed information about their system.
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Administrative Assistant 3

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