Administrative Assistant 3

View the complete description on our Jobs page:https://www.sbctc.edu/about/jobs/

Apply at https://www.sbctc.edu/about/jobs/

Position Overview

The Washington State Board for Community and Technical Colleges (SBCTC) is seeking candidates to fill a recently vacated administrative assistant position for the Education Division. This position performs a variety of complex and administrative duties in support of the Director for Transfer Education, and other staff in the Education Division.

Reporting to the Director of Transfer Education, this position is headquartered in Olympia, Washington, and maintains supportive relationships with administrative and other personnel of SBCTC.

Hybrid remote working arrangements may be considered, however travel to Olympia for in-person meetings is required.

Mission and Vision Statement

State Board Vision: Leading with racial equity, our colleges maximize student potential and transform lives within a culture of belonging that advances racial, social, and economic justice in service to our diverse communities

State Board Mission: We challenge, empower and embolden ourselves and our colleges to deliver equitable higher education through antiracist policies that ensure economic vitality across Washington.

State Board Values

• Racial Equity and Social Justice: We courageously advocate for an inclusive environment that ensures an antiracist and intersectional approach to racial equity and social justice.

• Accountability; We're driven by our vision; our values are more than words. We are answerable for our work, and to all it informs and impacts.

• Community and culture building: We value the diverse voices and lived experiences of those we work with and serve. We build a culture of belonging where people can be their authentic selves while growing personally and professionally.

• Service: We serve one another and the college system with transparency and respect. Our service is responsive, accurate, efficient, and sincere.

• Humor: Humor feeds our connection and motivates us as we do the work of serving our colleges. We value the ability to grow, laugh, and enjoy each other.

• Collaboration: We build upon the strengths and gifts of every employee and our partners to collaboratively uplift our students and colleges, while responding to the needs and challenges facing the system.

• Innovation: We are flexible, inquisitive, and creative learners who bring curiosity and openness to all that we do.

Principal Activities

• Compose and proof office correspondence.

• Schedule meetings and maintain calendars as necessary.

• Prepare correspondence, reports, presentations and other printed materials according to department standards; edit materials for accuracy, readability, and appearance, using appropriate technology tools.

• Coordinate travel -- Process registration, make flight arrangements, book hotel accommodations, and prepare travel itineraries as appropriate.

• Provide committee support -- prepare agendas and meeting material, make necessary arrangements, take minutes, follow up on assignments. Update rosters.

• Coordinate events -- secure facilities and equipment, prepare contracts, arrange catering, develop budget, manage registration process, compose conference material, oversee on-site logistics (travel required).

• Manage organization records such as contracts, correspondence, budget etc.

• Maintain the Education Division webpages.

• Under general direction, plan, organize and prioritize work to ensure work unit and/or office goals are met. Monitor and report progress of projects and activities to meet deadlines.

• Perform other duties as assigned.

Knowledge, Skills, & Abilities

• Communicate effectively orally and in writing.

• Compose and proof office correspondence and take minutes.

• Perform multiple tasks with conflicting timelines.

• Make independent decisions about work priorities.

• Work independently, exercising good judgment and initiative.

• Use word processing, spreadsheet, database, online meeting technology (Zoom, WebEx, etc.), and presentation software.

• Ability to create accessible documents.

• Demonstrate flexibility and agility about last minute changes to schedules and plans.

• Be punctual in attendance and in meeting all deadlines.

Qualifications

• High school graduation or equivalent and three years of progressively responsible work experience in a professional office environment performing high-level secretarial duties.

• Proficient in the use of Microsoft Office Suite Software applications such as Word, Outlook, Excel, PowerPoint, and Access.

• Demonstrated ability to work independently and perform multiple tasks with conflicting timelines, while maintaining a sense of humor.

• Excellent collaboration skills and enthusiasm for working as part of a team in support of Washington community and technical colleges.

• Excellent organizational skills.

• Excellent written and oral communication skills.

• Demonstrated commitment to social justice, equity and inclusion.

HOW TO APPLY

Interested candidates may apply by submitting the following items:

• Letter of formal application that addresses your interest in the position and ability to perform the responsibilities described in this announcement.

• Detailed résumé of all educational and professional experience that demonstrates how you meet the qualifications.

• List of at least three professional references with contact information. References are typically contacted after interviews.

Apply at https://www.sbctc.edu/about/jobs/