University Of California Berkeley , CA 94705
Posted 3 weeks ago
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.
At Cal Dining, we believe that "breaking bread together" is a unique aspect of dining on-campus with friends, faculty or staff. Our focus is on nourishing the Cal community, both for physical and social well-being, through customer-driven programs, culinary excellence and campus social responsibility.
Application Review Date
The First Review Date for this job is: September 21, 2022
General Departmental Administration
Provide primary administrative support and manage daily office operations for central Cal Dining.
Coordinate communication among departmental units.
Attend meetings as required or requested.
Direct and train student employees on projects and processes.
Organize, schedule, coordinate, and provide administrative support for recruitment processes.
Create, proofread, edit, update, and ensure timely distribution of: various documents, correspondence, operational calendar, manuals (e.g. Cal Dining organizational standard operating procedures, administrative desk manual), directories, etc.
Ensure above materials are in proper business formats, accurate, grammatically correct, and handled confidentially, as required.
Greet, direct, and provide information in a professional manner via phone, in person, and online to students, staff, faculty, and visitors regarding: general information for Cal Dining/RSSP, meal plans, debit cards, Cal Dining website, etc.
Coordinate the maintenance, cleaning, fueling, and use of central Dining vehicles.
Pick-up and distribute mail.
Purchasing / Recharges / Travel / Entertainment
Prepare, maintain, track, process, reconcile and correct errors in a timely manner for: travel and entertainment requests and reimbursement, recharges to other campus entities, transaction documents, financial reports (as requested), invoices, spreadsheets, etc. following appropriate University/departmental guidelines.
Make low-value purchases for office supplies and related items.
Follow up and resolve any problems related to the above.
Coordinate and book travel and lodging arrangements.
Determine and implement new methods for tracking and correcting procurement transactions that do not conform to UC Berkeley purchasing guidelines.
Create procedures in order to ensure appropriate use.
Develop, track, coordinate, and maintain documentation, spreadsheets, databases, and computer systems related to staffing: employee transfers, academic year staffing, and summer scheduling and staffing, and performance evaluations.
Draft and distribute documents related to staffing in a timely manner to ensure compliance with bargaining agreements and operational timelines.
Calendaring and Meetings
Develop and implement a document (both electronic and hard copy) control system in an effort to keep sensitive business and personnel records and files "up-to -date" with the most relevant and current information (as required by policy or statute of limitations).
Organize, label/code, update and maintain departmental filing by pulling out-of-date information and redundancies.
Collect and analyze data required for special projects as directed; interpret and appropriately disseminate findings.
Independent assignments (such as uniform expense tracking and handbook creation), special projects (such as coordinating training programs) and other relevant duties as assigned.
Works in a safe and responsible manner while not putting self or others at risk.
This includes complying with applicable policies and regulations; using personal safety gear; observing warning signs; learning about potential hazards; and reporting unsafe conditions.
Intermediate to advanced knowledge of PC based software (MS Office - Word, Excel, PowerPoint, Visio).
Must demonstrate ability to learn University systems.
Demonstrated skill to create presentations and appropriate business documents using said software.
Must know how to produce reports, organize and communicate information clearly and effectively.
Must demonstrate knowledge of proper business formats and ability to prepare professional documents.
Knowledge and experience coordinating, troubleshooting and responding to customer service requests.
Must be detail oriented, take initiative, and possess the ability to organize and maintain records.
Knowledge of safe work practices.
Excellent interpersonal and organizational skills.
Must have strong customer service skills.
Demonstrated skill in scheduling meetings and coordinating multiple calendars with corporate time or similar software.
Demonstrated record keeping and file management skills to organize, accurately document, and retrieve data in a variety of configurations (Hard Copy, Electronic, etc.).
Effective oral (in person and/or by telephone) and strong written communication skills.
Demonstrated writing skill.
Use of correct grammar, spelling, and punctuation to compose and edit documents effectively.
Excellent proofreading skills to review personal work as well as work of others.
Skill to establish priorities, follow plans and complete goals/objectives.
Skill to contribute as a team player in a respectful and professional environment.
Skill to appropriately address inappropriate or unprofessional behavior.
Ability to exercise integrity and discretion in all matters and to protect confidential information as dictated by assignment or policy.
Ability to demonstrate and encourage the values of collegiality, and respect among supervisors and peers.
Ability to directly resolve problems through informal consultations and discussions at the lowest level possible.
Ability to understand, interpret, and apply University rules, regulations, and policies.
Ability to make independent decisions in solving issues while adhering to the University of California and Berkeley campus policies.
Must be able to communicate clearly and effectively, both verbally and in writing, with staff, co-workers, campus staff in English (Bilingual a plus).
Must be able to listen as well as to provide information succinctly, clearly, accurately.
Ability to manage numerous details simultaneously.
Must have the ability to research special projects as assigned and summarize findings in written reports.
Knowledge and experience gained in two or more progressive years of professional administrative, project, and fiscal experience in a professional office environment (preferably in a college and/or university setting).
Knowledge and/or ability to learn of BFS and BAIRS reporting systems.
Knowledge of accounting and budget management in order to organize and present data, often in contrast/coordination with financial information using spreadsheets and other computer applications.
Experience in organization budget preparation/accounting practices.
Basic understanding or knowledge and/or ability to learn of the University environment, its mission, and operational needs.
Salary & Benefits
This is a full-time (40 hours/week), career position, and eligible for full UC benefits.
This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is $25.65 (Step 1.0).
For information on the comprehensive benefits package offered by the University visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
How to Apply
Please submit your cover letter and resume when applying.
A valid driver's license and DMV check for driving record is required.
This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:
University Of California