Administrative Assistant 240 Day

POSITION TITLE: Administrative Assistant

REPORTS TO: Principal

TERMS OF EMPLOYMENT: 240 day contract with benefits according to Siloam Springs

School Board policies

LOCATION: Northside Elementary (PreK-Kindergarten)

QUALIFICATIONS:

• High school diploma

• Experience working in a professional office setting.

• Strong computer skills, with proficiency in Microsoft Office (Work, Excel, and Outlook), and Google.

• Able to operate personal computers, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill.

• Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time.

• Self-starter; able to work independently; organized.

• Effective verbal and written communication skills.

• Strong telephone and interpersonal communication skills.

• Experience with eSchool, eFinance, and YellowFolder is desired but not required.

• Knowledge, understanding of and patience interacting with students, parents and community members.

• Ability to work as a contributing and flexible team member.

ESSENTIAL JOB FUNCTIONS:

• Answer phones, receive messages, and respond to inquiries by staff, parents, or patrons of the district.

• Maintain electronic files.

• Input and generation of data/information for recordkeeping in multiple software systems.

• Produce brochures, handbooks, notebooks, flyers, and meeting agendas.

• Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district.

• Type and/or prepare correspondences and communications for families, staff, and students.

• Register and manage student enrollment and withdrawals.

• Accurately maintain student records in a timely manner.

• Invoice coding, create purchase orders, daily reconciliation of purchase cards

• Work closely with the building principal to manage accounts and spending, handle daily cash collection and reconciliation of finances.

OTHER JOB FUNCTIONS:

• Maintain confidentiality.

• Attend meetings and training as directed.

• Present and communicate in a professional manner.

• Work additional hours or overtime as directed.

• Other duties as assigned by the supervisor.