Administrative Assistant 2

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Review Vacancy

Date Posted 06/25/24

Applications Due07/09/24

Vacancy ID161547

• Basics

• Schedule

• Location

• Job Specifics

• Contact

NY HELPNo

AgencyPeople With Developmental Disabilities, Office for

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $58066 to $72519 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Schenectady

Street Address 500 Balltown Road

City Schenectady

StateNY

Zip Code12304

Minimum Qualifications Candidates must be reachable for appointment on the current Civil Service Eligible List for this title.

OR

Candidates must have one year of permanent service in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 or 70.4 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

If you have not already demonstrated proficiency in keyboarding you will have to demonstrate that you meet the minimum proficiency in keyboarding and will be required to pass a keyboarding test that demonstrates your ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy.

Provisional

In the event that there is not a valid eligible list for this title in this location, candidates who meet the following promotion qualifications may be qualified for a provisional appointment. To qualify, candidates must have served one year in permanent status as an Administrative Assistant 1.

If you are appointed provisionally, you must take the next scheduled Civil Service examination for this title, and your score must be reachable on the resulting eligible list, before you can be permanently appointed. If you do not pass the examination or achieve a reachable score, you may not be retained.

Duties Description The Administrative Assistant 2 will report directly to the Associate Commissioner for State Operations to provide appropriate confidential secretarial support. This position is a key liaison to the OPWDD Commissioner's office. In addition to the Associate Commissioner, this position provides support to the State Operations Director of State Operated Programs and Services, Director of SO Planning and Quality Improvement, and Director of SO Clinical Services and the Medicaid Compliance Unit. All functions contribute directly to the core mission of the agency and many functions contribute to health and safety. They are responsible for organizing and coordinating the administrative activities in the office, review incoming/outgoing mail and draft responses to letters from various sources such as Mental Hygiene Legal Services and Department of Health, organize data reports, correspond with senior leadership across the agency and in other agencies. The Administrative Assistant 2 also does research for documents, memos, guidelines and regulations as needed. This communication role extends to the Board of Visitors, family members, individuals, and outside agencies. The incumbent must exercise independent and responsible judgment and decision-making when fulfilling the tasks associated with this job role. The incumbent performs a critical communication role in interfacing on behalf of the Associate Commissioner within the Division of State Operations with over 14,000 employees, 6 Regions and the respective Directors and offices.

Specific duties include but are not limited to the following:

• Email monitoring

• Calendar maintenance

• Prepare agendas and materials for meetings

• Order office supplies

• Travel arrangements and reporting

• Maintain confidential documents, information and files in both electronic and paper formats

• Review incoming correspondence and reports and make recommendations to manager or refer to appropriate person for response

• Compile reports and synthesize documents of a technical nature

• Answer incoming calls, respond to questions or refer calls to the appropriate staff member for technical information

• Communicate effectively with Division staff and set priorities for tasks assigned by multiple staff

• Coordinate information flow between the Deputy Commissioner and unit managers

• Provide clerical and administrative support to unit managers as needed

• Other duties as assigned

• Telecommuting to be discussed

LinkedIn: https://www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all

#LI-SF1

Additional Comments • The Office for People With Developmental Disabilities (OPWDD) and it's Division of State Operations is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture, and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation and beliefs.

• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.

• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.

• OPWDD is an Equal Opportunity/Affirmative Action Employer.

Some positions may require additional credentials or a background check to verify your identity.

Name Samantha Filkins

Telephone 518-473-4785

Fax 518-474-9902

Email Address MainOffice.Careers@opwdd.ny.gov

Address

Street 44 Holland Avenue

City Albany

State NY

Zip Code 12229

Notes on ApplyingPlease submit a cover letter and resume as an attached PDF or Word document by 7/9/24. Please reference the EOA #2024-189 in all correspondence.