Administrative Assistant 2

State Of Louisiana New Orleans , LA 70130

Posted 6 days ago

Supplemental Information

LSU Health New Orleans School of Dentistry is seeking motivated applicants for the position of Administrative Assistant 2.

Salary offer depends upon qualifications.

Pre-employment Drug testing and Criminal Background check are required.

This position requires applicants to take a Civil Service test. If you have not taken the 8500-OSE (Office Support Exam) test and received a passing score, please contact Civil Service to take the test before applying.

This position will require selected applicant to be in a probationary status for at least 6 months.

To apply to this vacancy please use the following link:

https://lsuhsc.peopleadmin.com/postings/10356

LSU Health New Orleans is committed to leveraging diversity as an educational resource and an institutional core value. We seek candidates who will contribute to a climate where students, faculty, and staff of all identities and backgrounds have equitable access and success opportunities. As an equal opportunity, affirmative action employer, we welcome all to apply without regard to race, color, religion, age, sex, national origin, physical or mental disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

For further information about this vacancy contact:

Tannia Jacob

LSU Health Sciences Center

HR Management Department

recruittalent@lsuhsc.edu

Qualifications

MINIMUM QUALIFICATIONS:

One year of experience in which clerical work was a major duty.

SUBSTITUTIONS:

Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for the required one year of experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

NOTE:

Business or technical school training with less than completion will only be credited in six month increments.Similarly, college training will only be credited in 15 semester hour increments.

NOTE: Any college hours or degree must be from an accredited college or university.

Job Concepts

Function of Work:

To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual.

OR

To provide highly-skilled keyboarding support in the transcribing and recording of information.

Employees perform recurring duties independently, however, are given specific instructions for non-routine assignments as needed.

Level of Work:

Experienced.

Supervision Received:

General from a professional, supervisor or manager.

Supervision Exercised:

None.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Assistant 1 by the presence of responsibility for duties that begin requiring independent judgment and initiative to perform.

Differs from Administrative Assistant 3 by the absence of responsibility for serving as secretarial support to a mid-level manager or performing advanced keyboarding duties.

Examples of Work

SECRETARIAL

Screens telephone calls and visitors according to supervisor's request; may refer calls to appropriate staff.

Prepares, proofreads, and edits correspondence, reports, and other materials.

Maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.

Maintains supervisor's calendar, as instructed, making appointments and arranging meeting rooms and materials.

Sorts and distributes incoming mail.

May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.

KEYBOARDING

Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.

Types material that involve knowledge of special terminology.

Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.

Proofs typing results for typographical errors, spelling, punctuation and format accuracy.

Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Administrative Office Assistant

Road & Rail Services

Posted 5 days ago

VIEW JOBS 2/4/2023 12:00:00 AM 2023-05-05T00:00 <p>Road &amp; Rail Services is holding Open Interviews!!</p><p>3400 Almonaster Ave.</p><p>New Orleans, LA 70126</p><ul><li>Tuesday 2/7 from 9am-5pm</li></ul><p>Administrative Assistant</p><p>Location: New Orleans, LA..</p><p>Shift: 7am - 3pm</p><p>Basic purpose of position:</p><ul><li><p>Proper handling and processing of paperwork</p></li><li><p>Efficiently provide administrative support in the way of Data Entry and working with spreadsheets to meet the deadlines associated with corporate paperwork</p></li></ul><p>Experience Requirements:</p><ul><li><p>Must have at least 1 year of administrative experience</p></li><li><p>Must have at least 1 year of customer service experience</p></li><li><p>Must be proficient in excel spreadsheets</p></li><li><p>Must be proficient in using Microsoft Office Suite</p></li><li><p>Must be proficient in using Excel</p></li><li><p>Must be able to type at least 30 WPM with minimal errors</p></li></ul><p>Responsibilities:</p><ul><li><p>Comply with all industry, customer, and company safety regulations and operating procedures;</p></li><li><p>Drive vehicles, at all times, in accordance with company and customer instructions/procedures;</p></li><li><p>Must maintain regular and acceptable attendance at such level as is determined in the company's sole discretion;</p></li><li><p>Must be regularly available and willing to work at least 8 hours per day, 40 hours per week or other such hours per day or hours per week as the company determines are necessary or desirable to meet its business needs</p></li><li><p>Must be available to work overtime per day or per week, weekends and holidays as the company determines are necessary or desirable to meet its business needs</p></li></ul><p>Skills, Licenses, Certification, and/or Special Training:</p><ul><li><p>Must maintain a valid state driver's license is required to operate company equipment</p></li><li><p>Meet and maintain all requirements contained in the Conditions of Employment policy</p></li></ul><p>Physical, Mental, &amp; Sensory Requirements:</p><ul><li><p>Must be able to hear and communicate work or safety instructions spoken in a normal voice</p></li><li><p>Ability to constantly work in an outdoor environment, exposed to all weather elements, including extreme hot and cold temperatures, dust and noisy conditions</p></li><li><p>Must be able to hear work or safety instructions verbally communicated in a normal speaking voice</p></li><li><p>Must possess normal depth perception and have a normal peripheral vision in both eyes</p></li><li><p>Ability to communicate telephonically and with two-way radios</p></li><li><p>Ability to view and change data on a standard computer</p></li><li><p>Ability to simultaneously handle multiple tasks</p></li><li><p>Must be able to work independently</p></li><li><p>Must be able to properly wear all required Personal Protective Equipment.</p></li></ul><p>Company Profile:</p><p>Established in 1987, Road &amp; Rail Services has grown and diversified to become a leading provider of rail-related services in North America. Our network of skilled associates provides plant and terminal operating expertise as well as field maintenance of rail assets for railroads, rail shippers, and owners of rail related equipment and facilities.</p><br> Road & Rail Services New Orleans LA

Administrative Assistant 2

State Of Louisiana