Administrative Assistant 2 - Pool (C)

Position Overview

Edmonds College is committed to diversity, equity and inclusion. The college values its talented, diverse workforce and seeks to attract, hire, and support employees who consistently and actively embrace diversity and equity. Edmonds College is an equal opportunity employer. Edmonds College invites all individuals to apply and as an equal opportunity employer, we also encourage individuals from diverse backgrounds and groups to apply for this position.

Administrative Assistant 2 - Pool

SALARY: $37,740 - $42,444

LOCATION: Lynnwood, Washington

DESCRIPTION:

The Administrative Assistant 2 carries out support responsibilities for the non-credit department of the institution which includes the Creative Retirement Institute, Community Education, Pursuit, the Center of Industry Certification, and the Center for Strategic engagement. The position provides assistance to students, instructors and others in direct support of these programs and the College. Flexibility, attention to detail, and an emphasis on providing stellar customer service are essential for this position. Under general supervision, this position independently performs a variety of duties while ensuring accuracy and keeping detailed records.

Edmonds invites all individuals to apply and as an equal opportunity employer, we also encourage individuals from diverse backgrounds and groups to apply for this position.

This is a classified position reporting to the Director.

For information on applying, please see Application Procedures and Required Documents, below. Applications are accepted on an ongoing basis and are considered for openings that are assigned to the pool for a one year period.

This posting is for a pool. Individual position responsibilities may vary. Responsibilities include:

• Assist with: quarterly class schedule preparation and student registration using ctclink and programs.

• Assist with budget monitoring, payment processing, monthly and annual reconciliation.

• Provide classroom support, including but not limited to coordinating classroom set up, distributing handouts, scheduling zoom sessions, sending notifications to students, etc.

• Welcome and assist students, staff, and visitors in person and over the phone; respond to inquiries regarding departmental and/or college procedures and services; contribute to positive working relationships with members of the college; support the organizational mission, philosophy, values and goals.

• Effectively utilize standard office equipment in the performance of work tasks, including computers, copiers, printers and scanners.

• Assist with light marketing duties as needed, including social media posts, email templates, flyer creation and distribution.

• Prepare memos and letters; spreadsheets involving the development of simple formulas; proofread materials.

• Coordinate new instructor onboarding.

REQUIRED QUALIFICATIONS:

• High school graduation or GED.

• Three years of progressively responsible experience in office/clerical, or general administrative work, OR equivalent education/experience.

• Established computer proficiency with Microsoft Office (minimum level intermediate skills with Excel, Word, and Access) and Google Applications (Mail, Calendar, Drive, Docs, Sheets, and Groups).

• Written and verbal communication skills affording clear and effective communication with students, faculty, administrators and outside organizations.

• Accuracy and attention to detail.

DESIRED QUALIFICATIONS:

• Strong organizational, proofreading, record keeping, and documentation skills.

• Ability to multitask in a busy environment.

• Demonstrated ability handling sensitive information and communications in a confidential manner, both internally and externally.

• Successful work experience as a member of a team.

• Excellent customer service skills.

• Prior work experience in higher education.

• Experience with the computerized applications within the Washington State System for Community & Technical Colleges.

• Ability to work effectively with populations representing diverse backgrounds, life experiences and abilities.

PHYSICAL WORK ENVIRONMENT:

Work is typically performed in an office setting. The ability to sit at a desk/ computer station, move around the office to consult with others in an informal manner, work within a busy environment and remain focused on tasks is essential.

WORK SCHEDULE:

40 hours per week, Monday

• Friday, 8:00 am

• 5:00 pm..

COMPENSATION:

Salary range 37. Beginning salary is $37,740 - $42,444 annually, with progressive increases to $50,088, plus a full state benefits package, which includes tuition waivers for college classes, medical, dental, retirement options and more. Vacation and leave package includes 12 sick days per year, 11 scheduled holidays, 1 personal holiday, 2 personal leave days, and 14 vacation days per year (incremental increases to 24 vacation days per year).

CONDITIONS OF EMPLOYMENT:

• You must document your citizenship or employment authorization within three days of hire.

• Criminal background check. Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

• All new positions are contingent upon funding.

• At this time, Edmonds College does not sponsor H1-B Visas.

• Complete, sign, and submit Declaration Regarding Sexual Misconduct

APPLICATION PROCEDURES AND REQUIRED DOCUMENTS:

• Cover Letter that addresses the required minimum qualifications.

• Current resume.

• Names and contact information for three references.

• For veterans' preference, please scan and attach your DD214, Member-4 Form.

Important, if this posting is on an external website other than http://www.edmonds.edu/hr or Edmonds College Job Opportunities please select one of these links to apply. Applying via an external webpage will not enter our application system.

ABOUT THE COLLEGE:

Established in 1967, Edmonds College is a public, four-year, state college. It focuses on academic excellence, student success, and engagement, which reflect the three aspects of its mission: Teaching | Learning | Community. It serves about 20,000 students annually, including more than 1,000 international students from more than 60 countries. The college offers nearly 70 associate degrees and 60 professional certificates in about 30 programs of study. Its highest enrolled programs are the Associate of Arts/Associate of Science degrees, Paralegal, Allied Health (pre-nursing degree), Business/Accounting, Construction Management, and Culinary Arts. The college is located in the center of the growing south Snohomish County communities of Edmonds, Lynnwood, Mountlake Terrace, Brier, Mill Creek, Mukilteo, and Woodway. For more information, visit www.edmonds.edu.

EEO/AFFIRMATIVE ACTION STATEMENT:

The college provides equal opportunity in education and in employment per state and federal law. The college prohibits discrimination against any person due to race, color, religion, national origin, sex (gender), disability, sexual orientation, age, citizenship status, marital status, veteran status, or genetic information. For questions about our nondiscrimination policy or gender equality and athletic teams, call our Title IX Compliance Officer 425.640.1024.

JEANNE CLERY STATEMENT:

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of Edmonds College's commitment to safety and security on campus, the College reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Edmonds College's Annual Security and Fire Safety Report is available online at https://www.edmonds.edu/student-services/campus-safety-and-emergency-preparedness/clery-act/default.html.

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