Administrative Assistant 2 (Grade 15) - School Of Engineering - Farmingdale State College

Job Description:

The Dean's office of the School of Engineering seeks an Administrative Assistant 2. The job responsibilities will include, but are not limited to:

• Assist in coordinating ongoing and special projects within the organizational unit.

• Handles telephone calls, coordinates and arranges meetings.

• He/she will handle all incoming and outgoing correspondence, gather data and draft responses where appropriate.

• Maintain the organization calendar.

• Monitor all budgets and accounts within the area.

• Handle purchasing requisitions.

• Make travel arrangements.

• Maintain office records and files.

• Take minutes of meetings when appropriate.

• The incumbent must be able to work independently and use own judgment to handle administrative tasks.

The college particularly welcomes candidates with knowledge, skills and abilities that include:

• Commitment to diversity and university initiatives supportive of diversity and inclusion.

• Interest in participating in student-centered service activities.

• Desire to apply expertise in promoting civic engagement with the College's many community partners.

Requirements:

MINIMUM REQUIRED QUALIFICATIONS:

• As per Civil Service. Hiring procedures in accordance with NYS Civil Service Law. Must be reachable on the Administrative Assistant 2 Civil Service list or be eligible for 70.1 transfer. See below.

ADDITIONAL PREFERRED QUALIFICATIONS:

• Knowledge of computer software programs (Outlook, Excel, Word).

• Familiarity with SCT BANNER preferred.

• A willingness to learn new computer programs.

• Strong communication skills.

• Organized and detail oriented.

Transfers from other New York State agencies are welcome to apply.

To be eligible for transfer pursuant to Civil Service Law Section 70.1:

1.Nominees must have served permanently in an appropriate title or titles for one year, and

2. the titles must be within two salary grades, and

3. nominees must possess any required special credentials, and

4. consecutive transfers cannot result in more than a two-salary grade advancement.

PLEASE NOTE: IF YOU DO NOT APPEAR ON THE ELIGIBLE LIST FOR THIS POSITION OR ARE NOT IN AN ELIGIBLE POSITION FOR TRANSFER, YOU WILL NOT BE CONSIDERED FOR THIS POSITION.

Additional Information:

• Hiring procedures in accordance with NYS Civil Service Law.

• Grade 15 Salary (starting March 28, 2024): $58,046 + $3,400 location pay = $61,446 Total Annual Compensation

The State University of New York offers excellent fringe benefits including health insurance options and retirement plans

Click here for New York State Benefits Summary.

VISA SPONSORSHIP IS NOT AVAILABLE FOR THIS POSITION

The Consumer Information web page can be viewed at the following link

http://www.farmingdale.edu/consumer-information/index.shtml

This page describes various services, information and statistics on many different aspects of the College's operations.

Farmingdale State College's commitment to inclusive excellence is an important part of our mission of public education and our culture. At Farmingdale State College, we continue to work on building a community that supports freedom, mutual respect, and civility. We seek others who support these values of diversity and inclusiveness and candidates of all diverse backgrounds who wish to participate in our cultural aspirations are welcome and encouraged to apply.

The College is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status or any other legally protected status.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Application Instructions:

Interested candidates may apply and submit the required documents listed below by clicking on the "Apply Now" link at the bottom of this page. We require the following documents:

Resume

Cover Letter

URL: www.farmingdale.edu/employment

Only applications submitted online will be accepted, no phone calls please.

For more information on Civil Service opportunities, please check their website at

www.cs.ny.gov