Administrative Assistant 2

Position Responsibilities:

• Provide varied complex and confidential administrative assistance

• Manage contact lists including phone and email

• Organize and maintain general and confidential files

• Create, update, and maintain electronic and hard copy documents/files

• Process invoices, A/P vouchers and expenses reports

• Prepare documents, filing and other general office duties as required.

• Handle incoming and outgoing phones, correspondence; process incoming and outgoing mail

• Read and analyze memos, submissions, and reports to determine their significance and plan their distribution

• Follow up on projects, transmits information, and keeps informed of department activities, schedules, and arranges for meetings

• Organize own work, set priorities, and meet critical deadlines

• Generate, analyze, and deliver various reports as required

• Assist with travel arrangements as needed

• Order and maintain supplies including office supplies, business cards, etc.

• Perform additional projects/duties to support ongoing business needs.

Nature & Scope:

• Applies practical knowledge of job area typically obtained through advanced education and work experience

• Performs a range of straightforward assignments

• Works independently with general supervision

• Problems faced are difficult but not typically complex

Knowledge & Skills:

• Effective and high-quality Customer Service/Relationship management skills via walk-ins, phone, and email

• Ability to effectively establish positive professional working relationships with internal, external customers and employees

• Proficient in the use of Microsoft Office; Word, Excel & Outlook and PowerPoint and database applications

• Professional verbal and written communication skills including questioning and listening skills

• High level of attention to detail and accuracy; effective problem-solving skills

• Ability to multitask and work independently with little supervision

• Strong organizational and time management skills including effective prioritization skills

• Ability to use discretion and handle sensitive confidential information

• Positive, professional attitude, with ability to diffuse negative situations

• Professionalism - patience, poise, and tact

• Always displays confidence and control

• Ability to thrive in a faced paced, constantly changing environment

• Ability to apply strong work ethics and integrity on the job