Administrative Assistant 2

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.

Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect.

These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University-

Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

College/Department Information

The Department of Social Sciences includes over 350 students in six undergraduate degrees and two graduate degrees. The department¿s undergraduate degrees are in Criminal Justice; Health, Society, and Policy; Nonprofit Leadership and Administration; Political Science: and Social Work, and Sociology. The programs two graduate degrees are a Master of Arts in Intelligence and Security Studies and a NASPAA-accredited Master of Public Administration program.

The Katherine Reese Pamplin College of Arts, Humanities, and Social Sciences forms the heart of the liberal arts mission of Augusta University. We foster critical thinking about complex questions of the human experience; cultivate skills in written, verbal, and creative expression; promote active citizenship and community engagement; and prepare graduates for wide-range careers in quickly changing globalized environments.

Our faculty and staff share a deep commitment to developing the intellectual potential of our students. We offer many undergraduate degrees as well as select graduate and minor programs that allow our students to gain the knowledge and skills that will transfer to career success. Explore opportunities for growth, including undergraduate research, study abroad, internships, and community service.

Job Summary

The position serves as the primary contact and coordinator for the office of the Department of Social Sciences and the department's Master of Arts in Intelligence and Security Studies. These duties include providing administrative support to the Chair of the Department of Social Sciences through assisting with all departmental budgets, managing purchasing including maintaining and tracking purchases using the department's p-card, making travel arrangements for faculty, preparing travel reimbursement statements, assisting with program reports, and assisting with faculty and staff hiring.

The position also provides administrative support to the Director of the department's Master of Arts in Intelligence and Security Studies through coordinating the program's admissions process, processing graduate assistant contracts, assisting students with registration in Banner, and other tasks need to run the growing graduate program.

Responsibilities

The duties include, but are not limited to:

ASSIST DEPARTMENT CHAIR: Maintain personnel files; schedule meetings and appointments; prepare correspondence; maintain office functionality; assist with marketing and other document creation; assist with preparing reports; process e-pars and other paperwork for faculty and staff hiring.

BUDGET: Monitor and reconcile all budget accounts in the department; monitor salary and fringe expenses; generate monthly budget reports for all of the department¿s accounts; generate other reports requested by the Chari and the Dean¿s Office; create projections and forecasts of annual expenses; assistant the Chari with the annual budget requests; generate check requests for reimbursement use and maintain the department¿s P-Card.

ASSIST DIRECTOR OF THE MAISS PROGRAM: MAISS: Master of Arts in Intelligence and Security Studies¿ Maintain graduate assistant records; schedule meetings and appointment; help students with registration issues in Banner; assist with advising sheets for students; assist and maintain graduation applications; maintain student records,; maintain MAISS website and social media; create promotional materials for MAISS; help with program events.

COORDINATE AND MANAGE DEPARTMENT ACTIVITIES: Coordinate travel arrangements and reimbursements for chair and department faculty; compile information for annual reports and other department records; provide assistant to faculty including ordering textbooks, making copies, and managing room assignments.

MANAGE FRON OFFICE & ASSIST STUDENTS: Provide customer services to students, faculty, staff, and community in-person, via email, and on the phone.

OTHER DUTIES: Perform all other job-related duties as assigned.

Required Qualifications

Associate's degree from an accredited college or university and four years of progressively responsible experience in administrative support positions.

OR

High School Diploma/GED or equivalent from a recognized state or federal accredited organization and seven years of directly applicable experience. A bachelor's degree is preferred.

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: B5

Salary: Minimum $17.88/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment..

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicant from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.

Select University Faculty & Staff > Internal Applicants if you are a current university employee.

If you need further assistance, please contact us at 706-721-9365