Administrative Assistant 1/Admin. Asst. Trainee 1 - New York Helps - University Police Department - Suny Cobleskill

Job Description:

This position is imperative to the effective and efficient operation of the University Police Department, supporting the Chief of University Police and Director of Emergency Management and working with the University Police Officers.

Duties include:

• Answering telephones and providing information to callers, taking messages, and transferring calls to appropriate individuals.

• Dispatches University Police Officers to various emergency and routine requests for assistance for and from the campus community and ensures that the appropriate needed resources are dispatched or advised.

• Is the primary point of contact for all students, visitors, faculty, and staff that come to the University Police Department to report emergencies, alarming or threatening behavior as well as routine requests for assistance and information.

• Assists in the management of the following data bases which all have imperative operational and regulatory impact on the University Police Department:

• Impact records Management System

• Parking Management System - which includes handling all purchases and distribution of parking permits, collection of parking fines, and resolving day to day issues with operational problems and ticket appeals.

• Departments DCJS Accreditation Records and General orders.

• Tracks and coordinates assignments.

• Uses various information technology applications such as email, database, spreadsheets, and word processing applications.

• Creates, maintains, and enters information into spreadsheets and databases.

• Maintains scheduling and event calendars.

• Makes travel arrangements for staff. Creates and submits travel expense reports for staff.

• Completes forms in accordance with agency procedures.

• Locates and attaches appropriate files to incoming correspondence requiring replies.

• Mails various items including letters, reports, and promotional materials; and prepares packages and arranges for them to be shipped.

• Orders and distributes supplies.

• Creates conference or event materials such as flyers or invitations.

Requirements:

Minimum Qualifications

• Must be reachable on the Administrative Assistant 1 / Administrative Assistant Trainee 1 canvass list,

• OR eligible for transfer or reinstatement into the title, OR

• For Administrative Assistant 1 - Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation,

• ?Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

• For Administrative Assistant 1 Trainee

• Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.

Additional Information:

• The Administrative Assistant Trainee 1 is a SG-8 with a salary range of $38,073 - $46,886, and The Administrative Assistant 1 is an SG-11 position with a salary range of $44,957 - $55,093.

• The traineeship is 18-24 months in length, starting as an Administrative Assistant Trainee 1 for a year period and then promoting to an Administrative Assistant Trainee 2 for a minimum of 6 months to a year.

• This is a full-time, permanent appointment.

• The schedule is Monday

• Friday 8:00AM - 4:15PM

• This position offers full New York State benefits which are some of the most comprehensive in the country.

• SUNY Cobleskill is committed to providing a safe and productive learning and living community for our students and employees. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Any offer of employment is contingent on the successful completion of the background check.

• This position may be designated 55 b/c and is subject to verification of applicant eligibility.

SUNY Cobleskill is committed to fostering a diverse community of outstanding faculty, staff, and students, and ensuring equal educational and employment opportunity and access to services, programs and activities without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or any other legally protected status. Individuals with disabilities requiring accommodation during the hiring process should contact the Human Resources Office at (518) 255-5514.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.

SUNY Cobleskill's Tile IX Coordinator is Amanda Clark, who can be contacted via phone at 518-255-5445, email at clarkar@cobleskill.edu, or mailing address of SUNY Cobleskill, Knapp Hall Room 123, Cobleskill, NY 12043.

Application Instructions:

The application review process will begin immediately and will continue until a suitable candidate is found. Priority is given to applications submitted by March 21, 2024.

A complete application consists of the following:

1.Letter of application, addressing qualifications, position responsibilities, and college values

2.Current CV or Resume

3.Names, emails and phone numbers of at least three professional references, preferably former supervisors

• To apply you must create an account and apply through this posting.