Administrative Assistant

The Administrative Assistant provides a wide variety of essential administrative support and clerical support to facilitate the efficient operation of the 1911 Office, LLC, a single-family office based in Keene, NH.  Core responsibilities will include but not be limited to:

• Providing clerical services including scanning, photocopying, faxing, and mailing.
• Coordinating filing system according to approved 1911 Office procedures to maintain the current electronic and hard copies in a timely, efficient manner. Ensuring files are up-to-date and clearly and consistently marked for easy access.  
• Scheduling and coordinating meetings and appointments, including sending calendar invitations and setting up Zoom links. 
• Preparing and modifying documents including correspondence, reports, drafts, memos, and e-mails as requested.  
• Conducting research, compiling data, and preparing paperwork to support projects as needed. 
• Picking up and dropping off mail at post office; opening, sorting, and distributing mail. *
• Monitoring office supply inventory and ordering office supplies. 
• Attending meetings and recording meeting minutes.

Supervisory Responsibilities: 

This position currently has no supervisory responsibilities. 

Work Environment: 

This position is performed inside, in a temperature-controlled environment, with noise limited to that of a typical office environment. 

Physical Demands: 

This position requires sitting or standing, and occasional bending and lifting of up to 10 lbs.  

Status:

This is a full-time, non-exempt position and is eligible for overtime. Salary is set at an annual amount and paid in substantially equal installments on a monthly basis in accordance with 1911 Office’s standard payroll practices for salaried employees.

Expected Hours of Work: 

Typical hours are Monday through Friday 9 a.m. to 5 p.m., although there is substantial flexibility in the exact hours, and all employees currently work from home on Fridays. Every once in awhile a meeting may occur outside of regular office hours.

Travel: 

This position may require some infrequent travel.

Additional Eligibility Qualifications: 

There are no additional eligibility qualifications for this position.

Equal Opportunity Employer:

The 1911 Office is an equal-opportunity employer that does not discriminate in its hiring practices. We actively seek a diverse pool of applicants from or who have worked closely with historically marginalized groups, including but not limited to people with disabilities, people of color, LGBTQ people, first- or second-generation immigrants, and people from low-income families. When applying, please include information about your unique background.

Requirements

Qualifications, Skills and Knowledge Required:

• Strong organizational skills with excellent attention to detail and accuracy. 
• Highly knowledgeable about best practices for administrative procedures and systems such as filing and record-keeping.
• Excellent interpersonal skills; warm, engaging, and able to work effectively with many different personalities and styles.
• Excellent computer skills and knowledge of relevant software, such as Google Workspace. 
• High level of initiative and ability to anticipate next steps.
• Excellent problem assessment and problem-solving skills; exercises sound judgment.
• Punctual and reliable.
• Strong written and verbal communication skills.
• Openness and strong ability to learn and effectively utilize new software. 

• Knowledge of operation of standard office equipment.

• Team player, working in a positive and helpful manner with family and staff.
• Highest level of integrity and commitment to maintaining confidentiality.

Benefits

Compensation:  Starting salary range is $50,000 to $60,000 per year, commensurate with experience. 

Benefits: This position is eligible for 1911 Office’s benefits, including medical, dental, and vision coverage, paid time off and holidays, 401(k), flexible spending account, term life insurance, short-term disability and long-term disability.