Administrative Assistant (12 Month Position)

Position Type:

Secretarial/Clerical/Administrative Assistant

Date Posted:

5/9/2024

Location:

Weston Intermediate School

Date Available:

August 2024

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JOB DESCRIPTION

Principal Administrative Assistant 12 month

Location: Weston Intermediate School

JOB DESCRIPTION

Duties: Performs all general office tasks including accounts receivable, maintenance of personnel records, budget preparation and entry, general correspondence, telephone and other duties assigned by the Weston Intermediate School Principal.

Job Goal: To act as assistant to principal and liaison to staff, parents, and other administrators

Qualifications:

• Bachelor's Degree preferred

• Minimum two years' experience in secretarial or related field

• Strong writing and editing skills

• Excellent typing, computer and organizational skills requited

• Computer experience necessary, including, but not limited to: MS Office and Google Suite, Excel

• Strong, personable telephone and in-person communication skills

• Ability to relate well with faculty, parents, and students

• Ability to work under pressure

• Ability to work independently and prioritize tasks and workflow

• Bookkeeping skills to monitor and balance budgets and other financial transactions

• Thinks critically about the details of a task at hand

• Strict confidentiality required

Performance Responsibilities:

• Oversee main office and act as back-up for front office admin assistant

• Collect and review non-certified staff timesheets and enter time in Aesop; print reports

• Collect, enter and review supply requests from all staff members

• Maintain purchase orders and budgeting requests

• Collect and compile entries for District Newsletter each month

• Maintain calendars for school, principal and outside room usage requests

• Act as liaison between principal, staff, parents and other administrators

• Coordinate mailings i.e. testing, email blasts, etc.

• Update required office documents regularly

Work Year: 260 days

Salary & Benefits: (as stated in the AFSCME /contract):

• Medical/Dental/Vision

• Life Insurance

Reports: Weston Intermediate School Principal