Administrative Assistant (11 Month Position)

Position Type:

Secretarial/Clerical/Administrative Assistant

Date Posted:

6/4/2024

Location:

Hurlbutt Elementary School

Date Available:

August, 2024

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Administrative Assistant (11 Month)

Position: Administrative Assistant - Hurlbutt Elementary School

Job Goal: To assure the personable, smooth, and efficient operation of the Hurlbutt Elementary School Main Office.

Duties: Performs all general office tasks including accounts receivable, maintenance of personnel records, budget preparation, general correspondence, telephone, and other duties assigned by the Hurlbutt Elementary School Principal.

Qualifications:

• Bachelor's Degree preferred

• Minimum 2 years experience in secretarial or related field

• Excellent typing and organizational skills required

• Computer experience necessary, including, but not limited to, MS Office and Google Suite

• Strong, personable telephone and in-person communication skills

• Ability to relate well with faculty, parents, and students

• Ability to work under pressure

• Bookkeeping skills to monitor and balance budgets and other financial transactions

• Thinks critically about the details of a task at hand

• Strict confidentiality required

Performance Responsibilities:

• Answers office phone calls and responds to appropriately to requests for information

• Sharing verbal information from parents and other school visitors/volunteers with appropriate school personnel

• Conveyance of appropriate information between parents/students via message board and/or interschool telephone

• Supervises the collection of attendance reports from the classroom teachers

• Daily attendance records kept in Powerschool

• Work with the cafeteria for daily lunch counts

• Notification to parents regarding student absenteeism data

• Notification to appropriate staff of unexcused absences, prolonged absences and absences due to communicable illness

• Organize daily student dismissal plans in School Dismissal Manager. This includes working with various organizations that offer afterschool activities

• Manage the kindergarten registration process for the incoming fall class

• Register preschool and elementary students throughout the school year

• Collaborate with the school nurse on incoming registrations

• Coordinate student buses with transportation

• Various summer projects to ensure a well-organized start of the school year

• Conferring with parents on daily absences, attempted phone verification of all absences daily

• To assure the personable, smooth, and efficient operation of Hurlbutt Elementary School Main Office

• Other duties as assigned by the School Principal

Work Year: 200 days

Salary & Benefits (as stated in the AFSCME Contract):

• Medical/Dental/Vision

• Life Insurance

Reports to: Building Principal

WESTON IS AN EQUAL-OPPORTUNITY EMPLOYER

The Weston Board of Education is an Equal Opportunity Employer. The Weston Board of Education ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, veteran status, sexual orientation, gender identification, transgender status, or disability. The Weston Board of Education has a policy of active recruitment of qualified minority teachers, administrators, and non-certified employees. Any individual needing assistance in making an application for any opening should contact the Department of Human Resources.