Administrative Assistant - Athletics

Position Type:

Administrative Assistant/Secretarial/Clerical/Administrative Assistant

• Athletics

Date Posted:

6/5/2024

Location:

ConVal High School

• Peterborough, NH

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NEW HAMPSHIRE PUBLIC SCHOOLS

SCHOOL ADMINISTRATIVE UNIT #1

CONTOOCOOK VALLEY SCHOOL DISTRICT

POSITION TITLE: Administrative Assistant/Athletics

SUPERVISOR: Athletic Director, High School

LEVEL: III

DURATION: 10 months

QUALIFICATIONS:

• High school diploma or equivalent

• Additional training or experience is desirable

• Maintain high level of confidentiality

• Good organizational and technical skills including effective use of various hardware and software applications

• Thorough knowledge of record keeping and filing techniques

Ability to

• Work independently

• Comprehend, interpret, and apply regulations, procedures, and related information

• Communicate and interact effectively with others

• Assemble information in a concise manner

• Read, understand, and interpret reports relating to job

• Resolve concerns and complaints

SUMMARY:

The Administrative Assistant/Athletics supports the Athletic Director in all duties of the Athletic Department and may serve as backup to the Main Office Administrative Assistants. The individual in this position discharges duties in a way that is professional and represents the School District in a positive way and in accordance with District policies, rules, and regulations. This position is designed to provide support to the Athletic Department, administration, staff and students to assure the smooth operation of the Athletic Department and Main Office.

DUTIES AND RESPONSIBILITIES:

• Prepares information packets and correspondence to coaches

• Coordinates transportation needs

• Assigns/procures officials for games

• Prepares, tracks, and maintains purchase orders

• Prepares and distributes invoices for officials, game directors, scorers, and timers for athletic contests

• Prepares and distributes athletic schedules, changes, and rosters

• Informs media of athletic events and sports-related information

• Updates athletic information on school website

• Prepares and forwards contracts to opponent schools

• Collects and manages sports participation fees

• Maintains record of student physicals

• Maintains record of Coaches' required training/certification

• Coordinates the athletic awards presentations and student scholarships

• Provides back up for the Main Office

• Performs other position related tasks or services as may be assigned by the Athletic Director

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Evaluation & Professional Growth

The individual in this position is expected to participate in the professional growth and evaluation process in accordance with the District procedures.

ADA MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED:

• Occasionally Stooping. Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles.

• Occasionally Kneeling. Bending legs at knee to come to a rest on knee or knees.

• Occasionally Crouching. Bending the body downward and forward by bending leg and spine.

• Frequently Reaching. Extending hand(s) and arm(s) in any direction.

• Frequently Walking. Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.

• Occasionally Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles.

• Frequently Fingering. Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.

• Frequently Grasping. Applying pressure to an object with the fingers and palm.

• Frequently Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.

• Frequently Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.

• Constantly Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.

• Frequently Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.

• Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.

• The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)