Administrative Assistant 1 - University Police Department - State University Of New York At Fredonia

Job Description:

This position is part of the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) program. For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

You may use this link for more information on the NY HELPS Program.

The University Police Department is seeking qualified candidates for an Administrative Assistant 1. This is a full-time, Administrative Assistant 1, 12-month, contingent permanent, SG11, CSEA represented position with an entry level salary of $46,306.

KEY RESPONSIBILITIES:

The successful candidate will provide crucial support to the University Police department at the University at Fredonia, focusing on communication, coordination, and general office support. In particular this individual will:

• Order and distributes office supplies, evidence processing supplies (utilizing FredMart) and officer/dispatcher uniforms. Monthly reconciliation of VISA statement for P-Card purchases

• Prepare inconvenience pay report bi-weekly for Payroll. Enter overtime hours into "Overtime from SUNY HR" database. Prepare summary of overtime memorandum and submit officers and student assistants timecards to Payroll

• Use various information technology applications such as email, database, spreadsheets and word processing applications.

• Route accident/injury reports to the Chief of UPD and distributes these reports to Albany, HR, or any department, agency, or organization as required

• Maintains office equipment such as chairs, printers, scanners, and copiers. Arranges for repairs when equipment malfunctions

• Coordinates conferences, meetings, or special events, such as luncheons or graduation ceremonies. Makes travel arrangements for staff. Creates and/or submits travel authorization and travel expense reports for staff

• Be aware of, understand and follow all university policies.

Requirements:

This position is part of the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) program.

Non-competitive (NY HELPS):

• High school diploma or high school equivalency diploma

• Two years of experience in administrative support

• Use of office software (e.g., email, word processing)

OR

• Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.

• Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

• Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).

• Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must either have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 or one year of services in a clerical title (SG-8 or above) AND successfully completed the four core administrative support courses.

• Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship AND successfully completed both the four core administrative support courses and the four elective administrative support courses, as designated by the agency.

• Keyboarding requirement: Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.

All applicants must meet at least one of the above requirements.

Additional Information:

This is a full-time, day shift, Administrative Assistant 1, 12-month, probationary/permanent, CSEA represented position.

Salary Range listed encompasses the hiring rate of an Administrative Assistant Trainee 1 (NS08) through the job rate of an Administrative Assistant 1 (Grade 11).

• Administrative Assistant Trainee 1 (NS = Grade 8): $39.215
• Administrative Assistant Trainee 2 (NS = Grade 10): $43,768
• Administrative Assistant 1 (Grade 11): $46,306

SUNY Fredonia prides itself on an outstanding workforce. To continually support organizational excellence, the university conducts background screens on applicants.

An Affirmative Action, Equal Opportunity Employer, SUNY Fredonia provides for, and promotes, equal opportunity employment, compensation, and other terms and conditions of employment, without discrimination.

Pursuant to University policy, the University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the University community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.

Application Instructions:

Interested transfer candidates and canvass letter recipients shall apply using the online application system. Applicants who do not have access to a computer or to the Internet are invited to use computers located in Human Resources available from 8:00am - 4:00pm, Mon-Fri. If you are unable to use the on-line application system, please contact Human Resources at x3434.

Internal candidates who successfully apply by July 6, 2024 will be given full-consideration.

URL: www.www.fredonia.edu/about/offices/university-police