Administrative Assistant 1

Admin Assistant 1

Requisition ID req30042 Working Title Administrative Assistant 1 Position Grade 06 Position Summary

The UNM School of Law seeks an energetic, professional and goal-oriented Administrative Assistant 1 to perform and coordinate the Law School's front reception area activities. This position reports to the Operations Manager for the Law Faculty Contracts & Services Unit and is assigned to work full-time at the Law School. Must be a team player and be able to maintain a positive demeanor in a high traffic area, working cooperatively and respectfully with a diverse range of people within the Law School community.

Main duties include: Performs a variety of office support and/or secretarial duties for the Law School's front reception area, such as greeting and directing visitors, relaying and resolving routine telephone and/or walk-up inquiries, assisting law students and employees with general questions and requests related to reception/mailroom activities, scheduling calendar items and meetings, processing forms, performing data entry, and establishing and maintaining records, files and certificates as applicable.

Resolves routine administrative problems and accepts, screens, and routes telephone calls; maintains log of inquiries as required. Operates personal computer to compose, edit, revise, tabulate, and print letters, tables, reports, and other materials. Sorts, screens, and distributes incoming and outgoing mail, drafts or prepares responses to routine inquiries, and operates a variety of office equipment.

May instruct and oversee the activities of student employees performing the same type of work. Also acts as a designated back-up administrative assistant for the Faculty Support team; performs faculty support tasks such as composing a variety of standard documents and correspondence which may be confidential in nature and require research to complete, editing, and proofreading documents to ensure accuracy. May perform duties involving simple mathematical calculations.

See the Position Description for additional information.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

• If located at the UNM Children's Campus, successful candidate must pass a comprehensive post-offer, pre-employment criminal and New Mexico Children, Youth and Families Department (CYFD) fingerprint background check, and a continued successful status will be verified by periodic future background checks.

• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the CWA Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 1 year of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications Knowledgeable in Microsoft Office 10 applications including Word, Excel and PowerPoint. Prior reception/front desk work in a higher education or legal services environment preferred. Additional Requirements Campus Main

• Albuquerque, NM Department School of Law (588A) Employment Type Staff Staff Type Regular

• Full-Time Term End Date Status Non-Exempt Pay Hourly: $16.07 - $20.12 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance.
  
  In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions.
  
  For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 7/23/2024 Eligible for Remote Work No Eligible for Remote Work Statement Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Cover letter, resume, list of 3 professional/supervisory references. Please include all of your previous professional employment history in your application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment.

For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.