Administrative Assistant 1 - Treasurer's Office

Position Description

Hours are Monday through Friday, 8 a.m. to 5 p.m., with a possible shift of Monday through Thursday from 7 a.m. to 6 p.m. and any overtime hours as needed.

Must have acceptable levels of 10 key and alpha/numeric entry and be able to lift 50 lbs. A typing test and other relevant clerical tests will be administered to first applicants chosen.

NO PHONE CALLS OR TESTS REGARDING THIS OPENING WILL BE ACCEPTED.

Applicants being considered will be contacted to schedule clerical testing and/or interviews via email after closing to start the process, please watch for the correspondence.

This job posting will be used to fill current open positions and to establish an eligibility list for future openings.

POSITION OBJECTIVE:

The Administrative Assistant I will provide general clerical, administrative and customer service support. This position will be assisting with the clerical duties of the office working with both county staff, the public and outside entities. This position will work under general supervision of the Chief Deputy and Treasurer. Duties to include moderate difficulty that may involve some independent judgment.

Position Functions

ESSENTIAL FUNCTIONS:

• Assist with opening daily mail and logging title work into the office program for tracking purposes;

• Respond to basic questions from the public, take messages and/or forward calls as appropriate;

• Maintain various databases, records, and files including staying current on records destruction and inventory;

• Responsible to assist with overflow transactions of basic motor vehicle and real estate;

• Alpha and numeric filing of daily transactions;

• Reviews held documents and files for timely return of paperwork that is unable to be processed;

• Maintain inventory of office supplies and equipment for the office;

• Schedules travel and meetings for the Treasurer as needed;

• Exercises good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports;

• Attention to detail and ability to be precise; ability to maintain professional appearance and demeanor.

This job specification should not be construed to imply that these requirements are the exclusive duties of the position. Incumbents may be required to follow any other instructions, and to perform any other related duties, as may be required.

Qualifications

EXPERIENCE AND/OR EDUCATION REQUIRED:

• High School Diploma or GED

• One to three years of related work experience in an office environment (clerical, customer service, or administration).

• Good working knowledge of typical office equipment, including multi-line phones, copiers, and computers.

• Good working knowledge and experience using Microsoft Office programs and PDF Software.

PHYSICAL REQUIREMENTS:

• Must be able to frequently sit and occasionally walk, stand, bend, kneel, stoop, reach and lift, push or pull and manual dexterity is needed to type, write, use a calculator, and answer telephone.

• Upper body strength is a requisite to lift/move a maximum of 20 lbs. unassisted; and lift/move a maximum of 50 lbs. with assistance.

• Ability to communicate effectively orally and in writing.

• The ability to talk and hear via the telephone and through face-to-face communication is needed.

Additional Information

WORKING ENVIRONMENT:

• Most work is performed indoors in an office where noise and interruptions often occur.

• Overtime hours or flex hours may be required to meet project deadlines.

• Some travel may be required for training and meetings or bank errands.