Administrative Assistant 1

Iowa Department of Education's mission is ensuring all students experience a world-class education. To accomplish our mission, we need talented, passionate people working together to build an excellent education system that empowers all students to achieve their full potential.

Do you have a keen eye for detail and a passion for quality customer service? Join our team! We are seeking a highly qualified candidate to serve as the Department's Bureau of Accounting Administrative Assistant. In this integral role, you will be at the heart of coordinating financial processes for travel and assisting the Bureau of Accounting.

Your Responsibilities:

•  This position serves as the Department's Out-of-State Travel Coordinator. Duties include developing and maintaining training material and procedures; providing travel training; working with employees and contractors on travel and reimbursement requests; obtaining appropriate travel approvals; and booking airfare and registrations.

• Process travel and reimbursement requests per Department policies and state accounting rules and policies.

• Serve as first level approver for payment and receipt documents.

• Manage Department memberships.

• Set up and maintain vendors in the state accounting system.

• Serve as a back-up pre-auditor for in-state travel expense claims by reviewing claims for compliance with accounting policies.

• Provide administrative support to the Bureau of Accounting. Assist with tracking projects, developing and maintaining process mapping, and support process improvement initiatives.

Candidates are encouraged to include detailed information about their relevant experience in their application, or submit a cover letter and resume in addition to their application.

If you wish to review a copy of the Position Description Questionnaire, please contact idoe.hr@iowa.gov.

Hours: 8:00 A.M.

• 4:30 P.M., Monday

• Friday; This position will work from the Grimes Office Building 5 days a week.

A successful candidate will bring or have the ability and desire to learn:

•  Passion for accomplishing common goals in pursuit of public service

• Strong and confident customer service skills

• Ability to communicate and collaborate with all levels of staff

• Problem solving skills to assist with travel booking

• Ability to work independently, moving projects forward with minimal supervision

• Experience with Microsoft Excel and Access

• Ability to work collaboratively on high-performing teams

• Strong written and verbal communication skills

• Conflict resolution and interpersonal skills

• Self-motivated, organized, and thrives in situations that require adaptability

WHAT'S IN IT FOR YOU?

• Opportunities to make a widespread difference in the lives of children, their families, and Iowa communities

• Collaborative, positive work environment

• Talented and passionate work colleagues that will help you learn and grow

• Employee discounts from a variety of vendors

• Competitive salary and benefits package:

https://das.iowa.gov/sites/default/files/hr/documents/employment/Benefits_Beyond_the_Paycheck.pdf 

(Download PDF reader)Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

• Graduation from an accredited four-year college or university with a bachelor's degree in any field.

• A total of four years of education (as described in number one) and/or full-time experience in accounting, secretarial, or office support work collecting, compiling, reporting, examining and/or editing numerical data; coding and qualifying people for benefits, licenses, or other transactions; preparing and keeping budgetary accounts and projections; organizing and implementing office support operations; advising on procedural processes; or other work that provided direct support and exposure to substantive agency programs, where one year of full-time experience is equal to 30 semester hours of education.

• Current, continuous experience in the state executive branch that includes experience equal to 12 months of full-time work as a Secretary 2, Clerk Specialist, Public Service Supervisor, Accounting Technician (any level), Purchasing Assistant, or Human Resources Technical Assistant

For additional information, please click on this link to view the job description.