Administrative Assistant 1

The Department of Natural Resources encourages all applicants to upload a current resume and cover letter to their online application.

The DNR's Air Quality Bureau provides a critical service for Iowa citizens and environmental quality. Partnering with communities, business and industry, organizations and private citizens, the Bureau provides the knowledge and tools necessary to create workable solutions to ensure that Iowa's excellent air quality is maintained throughout the state.

This Administrative Assistant 1 employment opportunity is within the Bureau's Program Development & Support Section. The primary role of the position will be to provide user support for the online Asbestos Notification System and Iowa EASY Air application system. For the on-line Asbestos Notification System, specific duties will include the completeness review of asbestos notification submittals from regulated parties for pending building renovations and demolitions, entry of paper notification information into the on-line notification system, addressing notification system errors reported by users and assisting users of the on-line notification system, and coordination of notification information with field inspectors. For the Iowa Environmental Application System for Air (EASY Air), the position will provide user assistance and training to staff, regulated industry, and their consultants on the use of Iowa EASY Air, including assisting with the development of Iowa EASY Air training materials, user manuals, and guidance and FAQ documents.

Additional duties will include generating and sending invoices for billable hours permitting projects, daily tracking of check and credit card payments received for construction permitting projects, asbestos notifications and emissions fee payments in applicable databases, managing the inventory and purchasing of computers and software for bureau staff, coordination of service, maintenance, and repairs of the bureau's vehicles through approved vendors, and overseeing the bureau's annual Capital Asset Inventory completion.

Essential Functions

The ability to communicate regulatory program and technical information clearly and concisely, both verbally and in writing; entering environmental information into on-line applications and network databases and spreadsheets using PC based computer systems and software; instructing clients and staff in the use of applicable on-line applications, electronic records storage systems, network databases and spreadsheets.  Establishing and maintaining data entry and processing procedures, requirements, and policies.  Reading and comprehending technical information, rules, policies, procedures, and guidance, and disseminating that information to clients and customers.

Critical Job Competencies

Accountability, Self-Management, High Productivity, Flexibility/Adaptability, Attention to Detail, Common Sense, Problem Solving, Integrity, Technical Competence, Communication Skills, Interpersonal Skills, Team Player, Computer Skills, Information Management, and Technical Skills in process and procedural requirements.

Comments

DNR Employment Benefits and Incentives:

•              A competitive pay plan and rewarding work.

•              Insurance benefits that start the first of the month following 30 days of employment.  

              (Premiums can start as low as $61/month for single and $205/month for family coverage).

•              Separate vacation and sick leave accruals that start on the first day and can roll over annually.

•              Nine paid holidays/year.

•              Iowa Public Employee Retirement System (IPERS) retirement package with employer match.

•              Optional deferred compensation (457/401A) plan with employer match.

•              Professional training opportunities.

•              Flexible schedules and opportunities for hybrid telework (as approved by supervisor).

•              Family friendly and professional work environment.

•              Employee Discount Programs (vision, cellular, fitness, recreation, season passes, travel,       counseling)

•              The State's total compensation package features benefits that are worth about 30% of your total compensation.  For a list of additional benefits, please visit the DAS website for more information.

The starting salary for new state (Executive Branch) employees is expected to be at the base of the pay range. Additional salary increases may occur after the first six months, and then annually (if applicable). The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation. Visit the DAS website for more benefit information.

For more information about DNR Employment Opportunities and position specific notices, please visit the DNR Employment website.

The State of Iowa is an Equal Employment Opportunity Employer.

Iowa DNR Mission:

To conserve and enhance our natural resources in cooperation with individuals and organizations to improve the quality of life in Iowa and ensure a legacy for future generations.Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

• Graduation from an accredited four-year college or university with a bachelor's degree in any field.

• A total of four years of education (as described in number one) and/or full-time experience in accounting, secretarial, or office support work collecting, compiling, reporting, examining and/or editing numerical data; coding and qualifying people for benefits, licenses, or other transactions; preparing and keeping budgetary accounts and projections; organizing and implementing office support operations; advising on procedural processes; or other work that provided direct support and exposure to substantive agency programs, where one year of full-time experience is equal to 30 semester hours of education.

• Current, continuous experience in the state executive branch that includes experience equal to 12 months of full-time work as a Secretary 2, Clerk Specialist, Public Service Supervisor, Accounting Technician (any level), Purchasing Assistant, or Human Resources Technical Assistant

For additional information, please click on this link to view the job description.