Administrative Assistant 1 (Pcn 07-5821)

State Of Alaska Juneau , AK 99801

Posted 1 month ago

ATTENTION ALASKA RESIDENTS!

The Department of Labor and Workforce Development, Division of Employment and Training Services, Unemployment Insurance is recruiting foran Administrative Assistant I located in Juneau!

The position is in the General Government Unit (GG) at a range 12.

What you will be doing:

This Administrative Assistant I provides administrative, personnel, accounting and financial support to staff within the Unemployment Insurance Program. This includes a range of activities such as human resource matters, timesheet entry, coding financial transactions and travel, and front desk support for the director's office. If you enjoy working on diverse and challenging projects and want to be part of a friendly work atmosphere and have a desire to learn we are anxious to meet you.

This Administrative Assistant I position plays an important role in ensuring the division is able to accomplish its mission by supporting Program staff and outside customers.

Our organization, mission, and culture:

The Division of Employment and Training Services Unemployment Insurance Unit conducts a variety of services for division staff. Current leadership is extremely knowledgeable and is committed to ensuring the success of all team members; an efficient and successful delivery of the work product is important but cultivating a fun and friendly work environment is just as important.

Where you will be working:

This position is located in the Juneau in the Department of Labor and Workforce Development building at 1111 W 8th St, Juneau, AK 99801. The Department of Labor and Workforce Development building sits along the Gastineau Channel with quick access to the Juneau Sea-walk, Taku Whale Statue, and Overstreet Park; this location has ample parking and sits next to numerous other state agencies as well as at the foot of the Douglas Bridge. This position is part of a friendly and dedicated eight-member administration team and offers a wealth of knowledge and insight into common State of Alaska practices and policies.

Who we are looking for:

To be successful in the position a candidate will need the following core competencies:

  • Customer Service: Interacts with recipients of services (internal or external customers) in a way that provides accurate, timely, and effective information and service in a courteous and professional manner.

  • Integrity/Honesty:Contributes to maintaining the integrity of the organization; displays high standards of ethical conduct and understands the impact of violating these standards on an organization, self, and others; is trustworthy.

  • Self-Management: effectively prioritizes and completes tasks in order to deliver desired outcomes within allotted time frames.

  • Teamwork: Encourages and facilitates cooperation, pride, trust, and group identity; fosters commitment and team spirit; works with others to achieve goals.

  • Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.

If this sounds like your skill set, please submit an application through Workplace Alaska!

A cover letter is NOT required for this position. Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

Six months of advanced clerical experience. This experience includes work such as Office Assistant II, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:

Examples of advanced clerical experience include:

  • Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.

  • Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).

PLEASE READ THE FOLLOWING INSTRUCTIONS & INFORMATION CAREFULLY

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

This recruitment is open to Alaska Residents only. Applicants must meet

Alaska Residency Requirements in order to be considered for employment at this time.

SUPPLEMENTAL QUESTIONS

Applicants must demonstrate their skill and/or experience in their responses to the supplemental questions.

Please make sure to answer the supplemental questions as thoroughly as possible.

Your responses must be supported by your application. Please see the "QUESTIONS" tabat the top of this bulletin to preview the supplemental questions.

COVER LETTER

A cover letter IS NOT REQUIRED to be considered for this position. Instead, applicants must demonstrate their skill and/or experience in their responses to the supplemental questions.

Please make sure to answer the supplemental questions as thoroughly as possible.

Your responses must be supported by your application. Please see the "QUESTIONS" tab at the top of this bulletin to preview the supplemental questions.

DOCUMENTS REQUIRED AT THE TIME OF INTERVIEW

  • A list of three (3) professional references, one of which should be your most recent supervisor, including name, job title, employer, and current phone number(s).
  • A copy of your last three (3) performance evaluations, or two (2) letters of reference if evaluations are unavailable.

APPLICATION NOTICE

You can ONLY apply for this position through Workplace Alaska website or via hardcopy (paper) application. If you accessed this recruitment bulletin through a job search portal such as ALEXsys or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" page.

Omission of any required documentation listed will result in an incomplete application and you will not receive further consideration.If you're experiencing problems attaching to your application, or if you simply had forgotten, you may email it to the contact provided below before 5:00 pm of the closing date. Any documents submitted after the posting has closed will not be considered.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed.

Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts must be attached at the time of application or submitted to the contact information below prior to the close of recruitment. If you're unable to attach to your application, email it to the contact provided in the job posting. If email is not an option, please call the contact person to obtain a fax number.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

Note: Attaching a resume is not an alternative to filling out the application in its entirety. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

BARGAINING UNIT

If you are a current state employee, please mark the union you are a member of at the time of application. If you are not a current state employee, you MUST mark that it does not apply to you.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NOTICE

Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at

https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at:

P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to:

recruitment.services@alaska.gov

For applicant password assistance please visit:

https://www.governmentjobs.com/js_lostpswd.cfm?&topheader=alaskaFor specific information in reference to the position please contact the hiring manager:

Mila Saldivar

Administrative Assistant 3

(907) 465-1293

mila.saldivar@alaska.gov



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Administrative Assistant 1 (Pcn 07-5821)

State Of Alaska