Administrative Assistant 1 (Pcn 06-2384)

State Of Alaska Anchorage , AK 99501

Posted 2 months ago

The Alaska Psychiatric Institute is recruiting for an Admirative Assistant 1 to join the team.

This position is the General Government Union at a range 12.

What you will be doing:

  • Assisting in arranging meetings and the Executive Team with projects.

  • Taking minutes for Executive Team meetings.

  • Tracking and assisting evaluations.

  • Arranging travel.

  • Assisting in credentialing for Medical Staff.

Our organization, mission and culture:

The Department of Health and Social Services mission is to: Promote and protect the health and well-being of Alaskans.

The Division's mission is to:provide emergency and court-ordered inpatient psychiatric services in a safe environment using culturally-sensitive, effective, person-centered treatment followed by a referral to an appropriate level of care and support for the recovery from mental illness.

Alaska Psychiatric Institute (API) is seeking to fill full time Administrative Assistant 1 who can help to drive the vision of (API) which is to provide an excellent experience for patients, families, community supports, students and staff with quality treatment and best practices in mental health care.

Our division values are:

Safety

Education

Responsibility

Valuing Hope and Recovery

Integrity

Compassion-Fairness and Honesty

Excellence

If you are someone that embraces these values and want to assist in the mission of API we encourage you to apply today.

The benefits of joining our team:

Our work provides a variety of tasks and a mix of process and project oriented work. Candidates will find opportunities for advancement within both Alaska Psychiatric Institute and our Department of Health and Social Services. Working for API will offer you the opportunity to improve your skills in organizing and prioritizing work assignments, providing customer service, and using a variety of computer software.

The working environment you can expect:

This position is located at 3700 Piper Street in the U-MED district of east Anchorage which offers several maintained walking trails, parks and nearby lakes. This area is filled with several restaurants, shopping stores, and has easy access to public transportation.

Who we are looking for:

1.Must be able to work effectively under pressure and frequent interruption, reorganizing priorities in a dynamic, changing work environment.

2.Must possess good organizational skills with ability to prioritize and productively manage time to ensure compliance with numerous deadlines.

3.Must be able to apply discretion in handling confidential information and situations.

4.Ability to read, understands, and applies collective bargaining agreements, regulations, authorities, internal instructions, and policies.

5.Must be proficient in using a personal computer-based workstation, and related business/office software to accomplish work duties.

To view the general description and example of duties for a Administrative Assistant 1 please go to the following link:https://www.governmentjobs.com/careers/Alaska/classspecs

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:

Examples of advanced clerical experience include:

  • Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.

  • Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).BACKGROUND CHECK

The successful candidate must pass a comprehensive background investigation, which includes a state and FBI fingerprint-based background check.

COVER LETTER

A cover letter is NOT required for this position. Your complete application, including supplemental questions will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

Please answer all supplemental questions thoughtfully, honestly, and completely. Your written answers will be considered an example of your business writing ability.

Your complete applicant package, including answers to the supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process At time of Interview you must submit:

INTERVIEW

Applicants invited for an interview will be required to provide the following at the time of interview:

  • Three (3) professional references

  • Three (3) most current evaluations, if available.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education and Training section of the Applicant Profile. If you have not obtained a degree, please indicate the number of credit hours earned in the Degrees Obtained field. Copies of transcripts will be required at the time of interview.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at:

P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission (including account creation) or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or 907-465-4095 if you are located in the Juneau area. Requests for information may also be emailed torecruitment.services@alaska.gov.

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

For specific information in reference to the position, please contact the hiring manager listed in the Contact Information section below.

Name: Joanna Knight-Williams

Title:Administrative Officer I

Phone: 907-269-7161

Fax:907-269-7120

Email: Joanna.Knight-Williams@alaska.gov



icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Systems Architect (Systems Programmer 2/3 PCN 124902))

State Of Alaska

Posted 2 weeks ago

VIEW JOBS 9/2/2021 12:00:00 AM 2021-12-01T00:00 Job Description WHAT YOU WILL BE DOING: The System Architect will provide guidance for the technology infrastructure environment of the Department of Public Safety. The System Architect plays an integral role in DPS by defining and understanding system principles and standards, and applying them to the system designs for critical law enforcement enterprise applications. The successful applicant will have thorough knowledge of information technology architecture and related technical subjects, be innovative, and be able to execute key responsibilities through independent initiative and skill. Experience can be demonstrated through a combination of education and work experience. The key responsibilities of this position include, but are not limited to: * Participate in Information Services projects at the lead level and advise project teams on specific hardware and software solutions. * Review proposals for new vendor systems to ensure compliance with Alaska CJIS and FBI CJIS policies, and alignment with DPS and OIT standards for information systems. * Work with the DPS Programming teams to review requirements and develop system designs for in-house application development. * Create system architecture artifacts such as diagrams and models to communicate appropriate detail for various audiences such as networking teams, programmers, and management. * Analyze system architectures for DPS's current enterprise and legacy systems to detect critical deficiencies and recommend solutions for improvement. * Responsible for configuration and management of DPS's DevOps and Continuous Integration pipelines and automation both on-premise and in cloud environments. * Assist with troubleshooting and investigating complex technical issues, and collaboratively work with DOA's Office of Information Technology Division (OIT). OUR ORGANIZATION, MISSION, AND CULTURE: The Division of Statewide Services provides technical and specialized services to the other divisions of the Department of Public Safety, local, State and Federal Law enforcement, and the public at large. The Division consists of the Criminal Records and Identification Bureau and Information Services. Information Services develops and maintains all computerized resources for the Department of Public Safety's information systems and provides support for over 5,000 users statewide. Supported systems range geographically across the entirety of the State and include the management of hardware, custom and 3rd party software, web applications, databases, localized circuitry, data facilities, vehicle based systems, and interfaces to partner law enforcement agencies and federal authorities. The Application Development Team manages full life-cycle software development and data reporting capabilities; providing custom software solutions and many data interfacing utilities, as well as supporting and enhancing statewide "off the shelf" products for law enforcement information recordation, data distribution, data aggregation, and data reporting for both the Department and many statewide and federal partner agencies. Some of the mission critical enterprise and law enforcement systems this team is responsible for include: the Alaska Public Safety Information Network (APSIN), Automated Biometric Identification System (ABIS), Alaska Record Management System (ARMS), Traffic and Collision System (TraCS), Computer Aided Dispatch (CAD), along with dozens of custom applications and interfaces. THE BENEFITS OF JOINING OUR TEAM: The incumbent will work with a team of highly dedicated and professional individuals all working toward the common goal to promote public safety and to provide support and technical assistance to law enforcement, criminal justice agencies, and non-criminal justice agencies. DPS is committed to the professional development of our employees - providing a comprehensive training plan, supplemented with mentoring and educational tools such as subscriptions for online training with Pluralsight and MSDN. In addition, this position will receive specialized training on Microsoft Azure cloud technologies and vendor-specific trainings for various large enterprise systems. THE WORKING CONDITIONS YOU CAN EXPECT: This position is in East Anchorage in the Department of Public Safety's (DPS) Headquarters building located at 5700 East Tudor Road. Office space consists of a mix of cubicles and offices with a conference and snack area to encourage collaborative team meetings. The Chugach Mountains provide the backdrop for the building and ample parking is available; public transportation drop points are located directly in front of the building and paved trails are located right next to the building. WHO WE ARE LOOKING FOR: Desired and Preferred Skills * Thorough knowledge and understanding of a broad spectrum of information technology architecture, application development practices, system engineering and integration, preferably in a Microsoft environment. * Strong communication skills, with the ability to present complex concepts to both technical and non-technical audiences. * Thorough knowledge and understanding of Azure DevOps, continuous integration, infrastructure as code, and automation within an enterprise IT environment. * Skill in creating system architecture artifacts such as diagrams and models to communicate appropriate detail for various technical and non-technical audiences. * Strong problem solving, analytical thinking, and root cause analysis skills; and experience troubleshooting complex technical issues. * Ability to conduct gap analysis of current state and desired future state; identify impact of a given decision. The Department of Public Safety strives to preserve the peace, enforce the law, prevent and detect crime, and protect life and property. All positions support or carry out the Department's mission. If our mission interests you and this position embodies your strengths, please consider joining our team. More information about the Department of Public Safety can be found on our website: http://dps.alaska.gov/ Minimum Qualifications Systems Architect 2 minimum qualifications (Range: 22, Salary: $3,057.75 biweekly) One year of experience performing routine software projects that include planning, coding, debugging, testing, and installing operating systems software for a mainframe computer or enterprise server. This is met by experience as a Systems Programmer 1 with the State of Alaska or the equivalent elsewhere. OR Two years of advanced professional experience in which a majority of responsibility involved either: programming, configuring, and scripting operating system commands and troubleshooting the interface of operating systems and software applications; or, network design, implementation, support, and administration that includes significant programming in the operating system language of a server or data processing system. This includes, but is not limited to, work such as an Analyst/Programmer 4 or Microcomputer/Network Specialist 2 with the State of Alaska, or the equivalent elsewhere, if the experience programming in an operating system language is sufficiently documented as a primary responsibility. Experience with mark-up languages (such as HTML), client-side scripting languages (such as Javascript), or query languages (such as SQL) do not meet the programming requirement. Special Note: Individual positions at each level in this class series may require expertise in programming in a particular language and/or operating system. Recruitment and selection will be on the basis of these requirements. For some positions in these job classes a background investigation including fingerprinting is required. System Architect 3 minimum qualifications (Range: 23, Salary: $3,271.50) Two years of systems programming experience installing, configuring, and maintaining mainframe computer or enterprise server operating systems software and hardware. This is met by service as a Systems Programmer 2 with the State of Alaska or the equivalent elsewhere. Special Note: Individual positions at each level in this class series may require expertise in programming in a particular language and/or operating system. Recruitment and selection will be on the basis of these requirements. For some positions in these job classes a background investigation including fingerprinting is required. Additional Required Information ADDITIONAL REQUIRED INFORMATION: DOCUMENTS TO BE SUBMITTED AT TIME OF APPLICATION * Cover Letter should be in a standard business format and should highlight your knowledge, skills, abilities, and experience as they pertain to the desired and preferred skills listed in the job description above. COVER LETTER A cover letter is required for this position and will be used as a writing sample. The cover letter should be in a standard business format and should highlight your knowledge, skills, abilities, and experience as they pertain to the desired and preferred skills listed in the job description above. Please attach the cover letter to your application before submitting it online or, if unable to attach to your application, fax or email it to the contact provided in the job posting. Your cover letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process. If no cover letter, or an incomplete cover letter is provided, we will not be able to process your application. NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting. FLEXIBLY STAFFED This position is flexibly staffed. This vacancy may be filled at either the 2 or 3 level, depending on the applicant's training and/or experience. The full range of salaries is listed above. Starting salary will be determined by the level the position is hired at. If filled at level 2, promotion to level 3 will occur upon successful completion of the probationary period and required training, as well as the applicant meeting the minimum qualifications of the higher job class. APSIN Please be aware - this position requires the use of the Alaska Public Safety Information Network (APSIN). A security clearance issued by the Department of Public Safety (DPS) is necessary to use APSIN. DPS will deny security clearance for any applicant who has been convicted of a felony or misdemeanor in this state or another jurisdiction, or who may be a fugitive from justice. Additionally, security clearance will be withdrawn if DPS discovers that material information was falsified or omitted at the time of the initial application for security clearance. BACKGROUND CHECK This position requires the incumbent to submit to a fingerprint based criminal history background check. Due to the sensitive nature of this position, and required access to APSIN, an applicant with criminal convictions will not move forward in the selection process. INTERVIEW An interview for this position may require the applicant to perform practical exercises or a coding assessment to demonstrate their understanding of language mechanics, syntax, and logic. WORK EXPERIENCE Applications will be reviewed to determine if minimum qualifications are met. Therefore, all work experience the applicant is using to meet minimum qualifications for this position must be documented in the application package. Please include the employer name, your job title, dates of employment, and whether the employment was full or part-time. Applicants who submit application packages that do not provide sufficient information to demonstrate minimum qualifications are met may not advance in the selection process. EDUCATION If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview. MULTIPLE VACANCIES This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies. EEO STATEMENT The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at the address above. The State of Alaska is an equal opportunity employer. WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov. For applicant password assistance please https://www.governmentjobs.com/OnlineApplication/User/ResetPassword Contact Information CONTACT INFORMATION: Please contact the Hiring Manager below with any specific questions about this position: Joe Waters Data Processing Manager 3 joe.waters@alaska.gov State Of Alaska Anchorage AK

Administrative Assistant 1 (Pcn 06-2384)

State Of Alaska