Administrative Assistant 1 (Pcn 06-2384)

State Of Alaska Anchorage , AK 99501

Posted 3 months ago

The Alaska Psychiatric Institute is recruiting for an Admirative Assistant 1 to join the team.

This position is the General Government Union at a range 12.

What you will be doing:

  • Assisting in arranging meetings and the Executive Team with projects.

  • Taking minutes for Executive Team meetings.

  • Tracking and assisting evaluations.

  • Arranging travel.

  • Assisting in credentialing for Medical Staff.

Our organization, mission and culture:

The Department of Health and Social Services mission is to: Promote and protect the health and well-being of Alaskans.

The Division's mission is to:provide emergency and court-ordered inpatient psychiatric services in a safe environment using culturally-sensitive, effective, person-centered treatment followed by a referral to an appropriate level of care and support for the recovery from mental illness.

Alaska Psychiatric Institute (API) is seeking to fill full time Administrative Assistant 1 who can help to drive the vision of (API) which is to provide an excellent experience for patients, families, community supports, students and staff with quality treatment and best practices in mental health care.

Our division values are:

Safety

Education

Responsibility

Valuing Hope and Recovery

Integrity

Compassion-Fairness and Honesty

Excellence

If you are someone that embraces these values and want to assist in the mission of API we encourage you to apply today.

The benefits of joining our team:

Our work provides a variety of tasks and a mix of process and project oriented work. Candidates will find opportunities for advancement within both Alaska Psychiatric Institute and our Department of Health and Social Services. Working for API will offer you the opportunity to improve your skills in organizing and prioritizing work assignments, providing customer service, and using a variety of computer software.

The working environment you can expect:

This position is located at 3700 Piper Street in the U-MED district of east Anchorage which offers several maintained walking trails, parks and nearby lakes. This area is filled with several restaurants, shopping stores, and has easy access to public transportation.

Who we are looking for:

1.Must be able to work effectively under pressure and frequent interruption, reorganizing priorities in a dynamic, changing work environment.

2.Must possess good organizational skills with ability to prioritize and productively manage time to ensure compliance with numerous deadlines.

3.Must be able to apply discretion in handling confidential information and situations.

4.Ability to read, understands, and applies collective bargaining agreements, regulations, authorities, internal instructions, and policies.

5.Must be proficient in using a personal computer-based workstation, and related business/office software to accomplish work duties.

To view the general description and example of duties for a Administrative Assistant 1 please go to the following link:https://www.governmentjobs.com/careers/Alaska/classspecs

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:

Examples of advanced clerical experience include:

  • Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.

  • Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).BACKGROUND CHECK

The successful candidate must pass a comprehensive background investigation, which includes a state and FBI fingerprint-based background check.

COVER LETTER

A cover letter is NOT required for this position. Your complete application, including supplemental questions will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

Please answer all supplemental questions thoughtfully, honestly, and completely. Your written answers will be considered an example of your business writing ability.

Your complete applicant package, including answers to the supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process At time of Interview you must submit:

INTERVIEW

Applicants invited for an interview will be required to provide the following at the time of interview:

  • Three (3) professional references

  • Three (3) most current evaluations, if available.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education and Training section of the Applicant Profile. If you have not obtained a degree, please indicate the number of credit hours earned in the Degrees Obtained field. Copies of transcripts will be required at the time of interview.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at:

P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission (including account creation) or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or 907-465-4095 if you are located in the Juneau area. Requests for information may also be emailed torecruitment.services@alaska.gov.

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

For specific information in reference to the position, please contact the hiring manager listed in the Contact Information section below.

Name: Joanna Knight-Williams

Title:Administrative Officer I

Phone: 907-269-7161

Fax:907-269-7120

Email: Joanna.Knight-Williams@alaska.gov



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Administrative Assistant 1 (Pcn 06-2384)

State Of Alaska