Administrative Assistant 1

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Review Vacancy

Date Posted 05/28/24

Applications Due06/07/24

Vacancy ID159498

• Basics

• Schedule

• Location

• Job Specifics

• Contact

NY HELPNo

AgencyState Police, Division of

TitleAdministrative Assistant 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $46306 to $56743 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 1220 Washington Avenue

City Albany

StateNY

Zip Code12226

Minimum Qualifications One (1) year permanent service as a New York State employee with one (1) year service in a title allocated SG-6 or higher,

OR

HS diploma and two years of experience in administrative support,which includes use of office software (e.g., email, word processing),provision of customer service, business writing, and management ofan office.

Candidates must have appropriate clerical skills, knowledge of proper office procedures, including experience with conventional and electronic data filing systems, be proficient in the operation of personal computers and various software including Microsoft Word, Outlook, Access, and Excel.

Duties Description Open, review, sort and distribute incoming mail, correspondence, and e-mails.

Research background information necessary for preparing correspondence and draft responses.

Review outgoing correspondence for clarity, content and proper grammatical usage.

Answer telephone and greet visitors to the office responding to and redirecting all inquiries as appropriate.

Coordinate information flow within office ensuring uniformity of office policies and procedure and resolve administrative and operational problems.

Type correspondence, documents and records.

Maintain file system for office.

Order office supplies and schedule maintenance and repair of office equipment.

Schedule meetings and maintain calendar.

Make travel arrangements and prepare travel vouchers

Additional Comments Resumes will be evaluated to determine whether candidates will proceed to the interview phase of the process.

For additional employment opportunities with the New York State Police please visit our website at https://troopers.ny.gov/civilian-employment.

Some positions may require additional credentials or a background check to verify your identity.

Name Mr. Christopher Siciliano, Director of Human Resources, Attention: Non-Sworn Hiring Unit

Telephone 518-457-3840

Fax

Email Address Personnelresumes@troopers.ny.gov

Address

Street 1220 Washington Avenue

Building 22

City Albany

State NY

Zip Code 12226

Notes on ApplyingKindly submit a memorandum of intent, proof of education and complete resume via Email to personnelresumes@troopers.ny.gov.

Place in the subject line: AA1

Please include in the subject line of the email which Troop location youare interested in.