Administrative Assistant 1, Full-Time, Permanent (3 Positions) - Empire State University

Job Description:

The Office of Academic Affairs is seeking three administrative assistants to support the University's department chairs and academic coordinators.

In order to maintain a welcoming environment for prospective students, students, community members, and visiting university staff, the duties of this position include, but are not limited to:

• Provide excellent customer service, including telephone, e-mail or in person inquiries

• Assist faculty leaders in the development of schedules of classes

• Process department payroll information, including vouchers, ESAs, budget pre-approvals and new hire paperwork

• Process pre-travel and travel vouchers for faculty

• Responsible for minor changes to department's website

• Assist faculty in placing bookstore orders and ordering exam copies of books

• Schedule meetings within and across departments

• Provides building coverage for receptionist in the shared rotation

• Make independent decisions on a regular basis

• Actively participate in university activities

Requirements:

Minimum Qualifications:

Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Administrative Assistant Trainee 1.

OR

For Administrative Assistant Trainee 1 or 2: one year of permanent service in a title eligible for transfer under Section 70.1 of Civil Service Law.

For full details on the Administrative Assistant Traineeship program, go to the following link: https://www.cs.ny.gov/ssd/Manuals/SPMM/GIBS/GIB19-07.cfm

Please note: A keyboarding test may be required before appointment.

Work Hours: Monday

• Friday

• 8:30am

• 4:30pm

Work Address: 1 Union Avenue, Saratoga Springs, NY

Additional Information:

Salary: SG-11 $46,306 - $56,743

Empire State University is an Equal Opportunity Employer.

IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE ADA COORDINATOR AT (518) 587-2100, ext. 2240. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (518) 587-2100, ext. 2800. IT CAN ALSO BE VIEWED ON-LINE AT THE SAFETY AND SECURITY WEBSITE AT http://www.sunyempire.edu/safety-security

Application Instructions:

If you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866 or via email to classifiedrecruitment@sunyempire.edu:

• Resume

• Cover letter

• Name and contact information of three references

URL: www.sunyempire.edu/human-resources/employment-opportunities/apply-to-a-classified-vacancy/