Administrative Assistant 1 (090195)

The Department of Military and Veterans Affairs, Division of Alaska Air National Guard Facilities is recruiting for an Administrative Assistant 1 position

The position is available to Alaska residents only

What you will be doing:

Would you like to manage Real Property activities and records for Alaska Air National Guard (ANG) facilities under the Master Cooperative Agreement (MCA Appendix 1021K) located at JBER?  In addition, you could be responsible for ensuring all records and assignments are accurate while adhering to governing directives.  The functional area is Facility Management and you would be highly counted on to be the liaison to building managers, owners, and contractors to maintain or coordinate general maintenance and facility coding.

Our mission:

State of Alaska Department of Military and Vet Affairs, Division of Air Guard/ Facility Maintenance's mission is to sustain, repair, and maintain the Guard campus on a daily basis, while exhibiting top flight work ethic and true camaraderie.  Our top priority is fulfilling the State's part of the Master Cooperative Agreement with the Air National Guard

The working environment you can expect:

This position is located on JBER.   Employees have access to many facilities on base for activities, physical fitness, and eateries (all with ample parking).   The incumbent will work directly with the Engineering Associate, Base Civil Engineer (BCE) and Deputy BCE.   Work will be both independent and as a team.

Who we are looking for:

We are looking for a detail-oriented individual who enjoys a variety of challenging duties and a desire to grow individually and professionally.

To be successful in the position a candidate will need the following core competencies:

• Ability to apply principles and techniques to work described, calculate dimensions and areas, and analyze maps showing length and directions of boundary lines.

• Ability to develop, monitor, update, and submit revolving inventory of all real property including real estate, fixed assets and installed property.

• Knowledge of the physical, engineering, and operational characteristics of facilities

• Ability to write, search for, select and compile and/or summarize data and information.

• Skills and abilities to use computer applications- Microsoft Office, Word, Excel, IRIS HRM, NextGen

• Ability to serve as liaison to building managers, owners, and contractors to maintain or coordinate general maintenance and coding of Real Property

• NOTE *     SPECIAL NOTICE - JBER (BASE) ACCESS

• NOTE*

The successful applicants must pass a federal background check to qualify for military base access, which is required with this position's work location on base. The background check will include fingerprinting. All job offers are conditional pending successful completion of the federal background check and issuance of a Defense Biometrics Identification System (DBIDS) card allowing base access.

Also, you must be able to maintain the clearance throughout your employment. Using a private vehicle will require a valid Alaska Driver's License, proof of vehicle insurance, and a valid State of Alaska vehicle registration.

State employees are guests on Joint Base Elmendorf-Richardson; clearance and access are not within the State's control.                                                                                               Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:

Examples of advanced clerical experience include:

• Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.

• Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).At the time of interview, please provide 2 evaluations OR 2 professional reference letters.

EDUCATION:

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed.

Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts must be attached at the time of application, submitted to the contact information below, or provided at the time of interview if you are using education to meet the minimum qualifications. If you cannot attach it to your application, email or fax it to the contact provided in the job posting. 

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

SUPPLEMENTAL QUESTIONS:

For your application to be considered complete and evaluated you must answer the Supplemental Questions. Be specific in your answers and tell us how you acquired the relevant experience.

Please use complete sentences and proof-read your submissions when answering the supplemental questions. Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.

MULTIPLE VACANCIES:

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NOTICE:

Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located 

at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

EEO STATEMENT:

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at:

P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE:

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to:

recruitment.services@alaska.gov

For applicant password assistance please visit:

https://www.governmentjobs.com/js_lostpswd.cfm?&topheader=alaska  

Andrea Jones

Administrative Officer 1

907 987 6721

andrea.jones2@alaska.gov