Administrative Assistant 1 (Pcn 082090)

This position is open to Alaska Residents only.

The Department of Commerce, Community and Economic Development, Division of Corporations, Business & Professional Licensing, is recruiting for an Administrative Assistant 1 located in Anchorage!

What you will be doing:

Working in this position you will provide technical and administrative support for the State of Alaska's Board of Nursing. The incumbent will work on a wide variety of interesting processes using many forms of technology, proprietary software, applications, and media designed specifically for the professional licensing unit.

This position is a great stepping stone position into state employment and offers great opportunities to develop your administrative knowledge and functional skills.

Our organization, mission, and culture:

The mission of the Division of Corporations, Business and Professional Licensing is to ensure that competent, professional and regulated commercial services are available to Alaska consumers.

Our work will be guided and informed by our beliefs and commitments to:

• Respect - we respect people, value diversity and are committed to equality; 

• Participation - we value and recognize the contributions of our staff; 

• Quality - we strive for excellence through focus and attention to detail; 

• Openness - we are committed to a culture of teamwork and a willingness to think inside and outside the box.

Benefits of joining our team:

We foster personal growth, independent work and judgement. Our office offers a fun, team oriented atmosphere with a strong emphasis on excellent customer service.

To learn more about our agency, please visit our website: https://www.commerce.alaska.gov/web/cbpl

The working conditions you can expect:

This position is part of the board of nursing and is located in downtown Anchorage on the 9th floor of the Atwood Building. The division is located on the 15th floor, allowing an unobstructed view of downtown Anchorage and surrounding mountains throughout the office.

Workstations have new furniture and ergonomic lifting desk tops. The daily work environment is fast paced and can be stressful as priorities can change rapidly. Working in the office is required; however, hybrid telework may be offered to suitable candidates after the probationary period has been successfully completed.

This position with the State of Alaska offers paid leave accrual, paid holiday leave, a comprehensive retirement plan, and a competitive health, vision, and dental plan.

Desired traits we are looking for:

• Intermediate working knowledge of Adobe, MS Word, Excel, and Microsoft Outlook

• Previous experience handling sensitive or confidential documents and information

• Previous experience simultaneously working on multiple diverse projects; while providing quality products, meeting deadlines, and managing time efficiently

• Exceptional organizational skills

• The ability to self-motivate, work independently, and communicate effectively in a team environment

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:

Examples of advanced clerical experience include:

• Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.

• Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).If selected, provide the following at the time of the interview: 

• A list of three (3) professional references (must be former/current supervisor), one of which should be your most recent supervisor, including name, job title, employer, and current phone number(s) if not already attached to your application.

• A copy of your last three (3) performance evaluations, or two (2) letters of reference if evaluations are unavailable and not already attached to your application.

Please read the below information carefully. This applies to your application submission.

SUPPLEMENTAL QUESTIONS

For your application to be evaluated you must answer the Supplemental Questions.  Be specific in your answers and tell us how you acquired the relevant experience. Please use complete sentences and proof-read your submissions when answering the supplemental questions. Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

NOTICE

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

For specific information in reference to the position please contact the hiring manager at:

Patty Wolf

Executive Administrator

patty.wolf@alaska.gov