Administrative Assistant 1 (Pcn 087014)

This position is open to Alaska Residents only.

The Department of Commerce, Community, and Economic Development, Division of Alcohol and Marijuana Control Office, is recruiting for an Administrative Assistant 1 located in Anchorage!

What you will be doing:

The Alcohol and Marijuana Control Office (AMCO) is seeking a highly motived and adaptable employee to join our administrative team.  You will be responsible for assisting with the daily administrative functions such as: processing payroll, reviewing and coding invoices for goods and services, processing daily deposits, coordinating travel, website management, customer service, and researching and entering procurement purchases.

Our organization, mission and culture:  

AMCO's mission is to enforce alcohol and marijuana commerce laws and provide clear, consistent standards for licensure to protect the public from harm.

In your role you will be an essential part of helping AMCO run the day-to-day operations and assisting the various sections within our office.  Additionally, you will be the primary person that coordinates all marijuana handler permits, processes daily deposits, and payroll.

The benefits of joining our team: 

You will work with a team of highly dedicated, hard working individuals all working towards the common goal of enforcing alcohol and marijuana regulations and statues to protect Alaskans safety and health. The hours and schedule can be flexible. Currently this position is not eligible for telework.

The working environment you can expect: 

The position is part of the licensing team located in Anchorage in the State of Alaska Atwood building on the 16th floor, with a spectacular view of the inlet, close to the park strip for those summer walks, and within walking distance to various eating establishments. There is ample covered parking provided in the Linny Picillo parking garage so you don't have to brush the snow off your car!

Who we are looking for:  

We are looking for a candidate that possess some or all of the following knowledge, skills and abilities:

• Strong customer services skill and willingness to guide customers through complex matters both verbally and in writing.

• Excellent organizational skills, to allow for meeting deadlines and work expectations with the ability to multitask, establish priorities, and work well under pressure with numerous interruptions.

• Knowledge of researching procurement purchases and entering in IRIS FIN and reviewing invoices for accuracy and coding for payment.

• Demonstrated high degree of work ethics, professional work habits, positive team work, and punctuality.

• Ability to successfully input and extract information from a database.

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:

Examples of advanced clerical experience include:

• Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.

• Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).

At time of application applicant(s) are requested to submit: 

• A copy of academic transcripts (unofficial are okay, please ensure that the institution name/URL is listed on the transcripts) if using to verify that you meet the minimum qualifications.

At time of interview applicants are requested to submit:

• Copies of your most recent (3) evaluations

• Three (3) professional references who have had supervisory responsibility over you along with their daytime contact information

Classification Review Notice

This Position Description is currently being reviewed by the Division of Personnel & Labor Relations, Classification Section. Depending on the outcome of the allocation, this recruitment pool may or may not be utilized to fill this vacancy.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed.

Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NOTICE

Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains.  For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at:

P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.  

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

For specific information in reference to the position please contact the hiring manager at:  

Maya Ali

Administrative Officer

maya.ali@alaska.gov