Administrative Assistant

Note: Employees for the State of Montana must reside within Montana.

MISSION STATEMENT:

Empowering all Montanans through work and opportunity.

DLI CORE VALUES:

• Responsiveness

• Respect

• Integrity

• Excellence

• Cohesiveness

It's about the people and the impact we make in our communities every day. We are proud of our open, team-based, supportive, and collaborative work environments. Learn more about DLI here.

Watch this short video to see why people love working for DLI: DLI Employee Testimonials

BENEFITS:

Being able to enjoy the quality of life in the beautiful state of Montana is one of the benefits you will love about this opportunity! Our mountains, waterways and open spaces provide not only beautiful scenery but year-round recreational opportunities including hiking, camping, biking, fishing, boating, hunting, skiing and snowmobiling. Montana boasts a high-quality education system and a variety of entertainment including fairs, rodeos, and theaters. Read more about our great state here.

See our other incredible benefits here. These are some of our benefits just to name a few:

• Work/life balance with hybrid schedules or partial telework maybe available within the state of Montana.

• 38 paid days off a year including vacation, sick leave and holidays.

• Military leave: You'll get up to 15 days of military leave with full pay.

• Longevity raises with continuous service, as well as any negotiated market increases and state statutory raises.

• Health, dental, vision, life insurance coverage, flexible spending accounts, EAP - click here to learn more.

• Free telehealth and access to free employee medical clinics through our medical plan - click here to learn more.

• Choice between two retirement plans with an employer contribution between 8.73% - 9.07% of your annual salary. A third optional 457(b) deferred compensation plan is also available. - Click here to learn more.

• Public Service Loan Forgiveness- Employment with the State of Montana may qualify you to receive loan forgiveness- click here to learn more!

• Career progression, training opportunities and room for professional growth.

• State employee discounts at various businesses across the state.

• This position may be covered by a Voluntary Employee Beneficiary Association (VEBA)

JOB DUTIES:

As a Administrative Assistant in Apprenticeship and the Foreign Labor H-2A programs, you will:

• Interpret and implement administrative rules, laws, and policy matter and their impact on administrative operations.

• Analyze data to track performance, monitor adherence with procedures and state and federal regulations, and initiate corrective actions.

• Manage paper or electronic filing systems, recording and verifying information, updating paperwork, or maintaining documents, such as correspondence and other materials.

• Represent the agency or other stakeholders and may facilitate at meetings.

• Review administrative and operational changes, procedures, and policies.

• Write and review administrative and operational reports and records.

KNOWLEDGE, SKILLS AND ABILITES:

If you are the right person for this opportunity, you will have the following knowledge, skills or abilities:

• Training program development, training needs assessment, types of training and categories

• Research and analysis techniques, policy development and record-keeping systems

• Effective speaking, writing and facilitation abilities

• Developing programs for reporting systems to comply with federal, state and agency requirements

• Establishing and maintaining effective working relationships

• Effectively manage multiple priorities

• Translate ideas and theories in practical policy

MINIMUM QUALIFICATIONS

Your preparation for this opportunity could include a combination of relevant experiences including:

• High School Diploma

• Two years' experience performing a variety of office support or clerical work.

• Other combinations of education or experience may be substituted

OR

• Any combination of equivalent experience and education to successfully perform the essential functions of the position will be considered.

HOW TO APPLY FOR THIS OPPORTUNITY:

A complete state application is not required; however, you will need to initiate the application and attach the resume, cover letter or other required documents at time of application to be considered for this position. Resume will auto fill the application, but the application will not be scored or reviewed.

Failure to attach the cover letter and resume will result in your application being considered incomplete and will not be considered further. Materials submitted but not requested will not be considered in the selection process.

Tip: When attaching your resume, cover letter or other required documents you must mark the attachments as "RELEVANT" or we will be unable to view your documents.

Required application materials:

• Cover Letter - include a letter of interest.

• Resume - include all work experience you have held that would help you qualify for this position, including duties, dates of employment.

Only online applications will be accepted. By applying online, you can receive updates and monitor the status of your application.

All documents for Veteran or Disability preference must be received or date stamped by the closing date. You will receive an email with instructions on how to submit such documents.

If you need an accommodation with the application process, please contact the HR office.